The End of Temporary Contract Letter is a crucial document in Indian employment law, used to formally communicate the conclusion of a fixed-term employment relationship. This document is essential when a temporary or fixed-term contract reaches its predetermined end date, ensuring compliance with the Contract Labour (Regulation and Abolition) Act, 1970, and other relevant Indian labor laws. It serves multiple purposes: confirming the end date of employment, outlining the final settlement process, specifying company property return requirements, and documenting any post-employment obligations. The letter should be issued with sufficient notice before the contract's end date and must include all legally required information to protect both employer and employee interests.
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1. Letter Header and Date: Company letterhead, date, and reference number
2. Employee Details: Full name, employee ID, designation, and department of the employee
3. Contract Reference: Reference to the original temporary contract including start date and agreed duration
4. Confirmation of Contract End: Clear statement of the contract end date and confirmation that it will not be renewed
5. Final Settlement Details: Information about final salary, dues, and when they will be processed
6. Company Property Return: List of company properties to be returned before the last working day
7. Closing Statement: Professional closure thanking the employee for their service
8. Signature Block: Space for authorized signatory details and signature
1. Project Handover Requirements: Used when specific project handover documentation or knowledge transfer is required
2. Certificate of Service: Include when the employee has requested a service certificate
3. Recommendation Statement: Optional positive statement about employee's performance, if appropriate
4. Non-Compete Reminder: Include if the original contract contained non-compete clauses that extend beyond the employment period
5. Exit Interview Details: Include if an exit interview needs to be scheduled
6. Benefits Continuation: Include if there are any benefits that continue post-employment
1. Final Settlement Breakdown: Detailed calculation of final payment including salary, bonus, and other benefits
2. Company Property Checklist: Itemized list of company properties to be returned
3. Outstanding Benefits Statement: Details of any accrued benefits, leave encashment, or other entitlements
4. Exit Clearance Form: Checklist of departmental clearances required before final settlement
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Manufacturing
Construction
Healthcare
Education
Retail
Professional Services
Banking and Finance
Telecommunications
Media and Entertainment
Hospitality
Engineering
Research and Development
Event Management
Consulting
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Administration
Corporate Secretarial
Personnel Management
Relevant Roles
HR Manager
Legal Counsel
HR Director
Compliance Officer
HR Business Partner
Employee Relations Manager
HR Operations Manager
Legal Manager
HR Administrator
Project Manager
Department Head
Chief Human Resources Officer
Administrative Officer
Company Secretary
Personnel Manager
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