The Deed of Sale of Motor Vehicle Form is a legally binding document used in India to formalize and document the transfer of ownership of a motor vehicle. This document is essential for any vehicle sale transaction, whether between private individuals or corporate entities, and must comply with the Motor Vehicles Act, 1988, state RTO regulations, and general contract law principles. The deed captures crucial information including detailed vehicle specifications, seller and buyer information, consideration amount, warranties about vehicle condition and ownership, and terms of transfer. It serves as the primary evidence of the transaction and is required for the RTO registration transfer process. The document should be properly stamped as per state stamp duty requirements and typically requires witness attestation. It's particularly important as it protects both parties' interests and helps prevent future disputes regarding the sale transaction.
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1. Parties: Details of the seller and purchaser including full names, addresses, age, and ID proof details
2. Background: Brief context about the vehicle ownership and intention to sell
3. Definitions: Definitions of key terms used in the deed
4. Vehicle Details: Comprehensive description of the vehicle including make, model, year, registration number, chassis number, engine number, and color
5. Consideration: Purchase price and payment terms
6. Seller's Representations and Warranties: Declarations regarding vehicle ownership, absence of encumbrances, vehicle condition, and legal right to sell
7. Transfer of Ownership: Clear statement of transfer of title and ownership from seller to purchaser
8. Delivery and Registration: Terms regarding physical delivery of vehicle and cooperation in registration transfer process
9. Documentation: List of documents being handed over (RC book, insurance papers, etc.)
10. Governing Law: Specification that the deed is governed by Indian law
11. Execution: Signing and witnessing details
1. Outstanding Loans: Required when there are existing loans on the vehicle that need to be addressed
2. Multiple Owners: Required when the vehicle is jointly owned and all owners need to consent
3. Insurance Transfer: Details about transfer or termination of existing insurance policy
4. Vehicle Condition Report: Detailed description of vehicle condition, useful for high-value vehicles or when specifically requested
5. Indemnification: Additional protection for buyer/seller regarding future claims
6. Service History: Details of vehicle maintenance and service history, recommended for premium vehicles
7. Dispute Resolution: Specific procedures for handling disputes, recommended for high-value transactions
1. Schedule A - Vehicle Photographs: Photographs of the vehicle from different angles showing its current condition
2. Schedule B - Document List: Detailed list of all documents being transferred with the vehicle
3. Schedule C - Payment Schedule: If payment is to be made in installments, details of payment terms
4. Appendix 1 - Vehicle Inspection Report: Third-party inspection report if available
5. Appendix 2 - Service Records: Copies of service history and maintenance records
6. Appendix 3 - Insurance Documents: Copies of current insurance policy and claims history
Relevant legal definitions
Clauses
Relevant Industries
Automotive
Transportation
Fleet Management
Logistics
Car Rental
Taxi Services
Corporate Services
Insurance
Banking & Finance
Legal Services
Used Car Dealership
Public Transportation
E-commerce (automotive)
Relevant Teams
Legal
Operations
Administration
Compliance
Fleet Management
Procurement
Risk Management
Documentation
Transport Operations
Corporate Services
Vehicle Management
Contract Administration
Relevant Roles
Legal Counsel
Fleet Manager
Transport Manager
Administrative Officer
Compliance Officer
Corporate Secretary
Operations Manager
Procurement Manager
Vehicle Administrator
Risk Manager
Documentation Specialist
Legal Administrator
Contract Manager
Automotive Sales Manager
RTO Liaison Officer
Finance Manager
Insurance Coordinator
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