A Company Declaration Letter is a vital corporate document used in Indian business and legal contexts when a company needs to make formal statements or confirmations to external parties or regulatory authorities. This document type is commonly required for tender submissions, regulatory compliance, business partnerships, or statutory filings under Indian law. The letter typically includes company details, specific declarations or confirmations, compliance statements, and must be executed by authorized signatories. Its content and format are influenced by various Indian legislations, particularly the Companies Act, 2013, and may require supporting documentation such as board resolutions or corporate certificates. The declaration's significance lies in its legally binding nature and its role in establishing official company positions on specific matters.
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1. Letter Head: Company's official letterhead including registered office address, CIN, and contact details
2. Date and Reference: Current date and any reference number for the declaration
3. Addressee Details: Name and address of the authority or organization to whom the declaration is being made
4. Subject Line: Clear indication of the declaration's purpose
5. Company Introduction: Brief introduction of the company including registration details and business nature
6. Declaration Statement: Main body containing specific declarations and statements being made
7. Compliance Statement: Statement confirming compliance with relevant laws and regulations
8. Authority Statement: Statement confirming the authority of the signatory to make the declaration
9. Verification: Statement verifying the truth and accuracy of the declarations made
10. Signature Block: Authorized signatory details, designation, and company seal
1. Board Resolution Reference: Reference to specific board resolution authorizing the declaration, used when required by receiving authority
2. Previous Correspondence: Reference to any previous communication, used when declaration is part of ongoing communication
3. Witness Details: Details of witnesses, used when additional verification is required
4. Notarization Block: Space for notary details and stamp, used when notarization is required
5. Foreign Language Translation: Parallel translation in required language, used for international purposes
1. List of Directors: Current list of company directors with DIN numbers
2. Corporate Documents: Copies of Certificate of Incorporation, MOA, AOA
3. Authorization Documents: Board resolution or power of attorney authorizing the signatory
4. Supporting Evidence: Any additional documents supporting the declarations made
5. Compliance Certificates: Relevant compliance certificates referenced in the declaration
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Information Technology
Financial Services
Healthcare
Real Estate
Construction
Retail
Telecommunications
Energy
Transportation and Logistics
Professional Services
Education
Pharmaceuticals
Agriculture
Mining
Relevant Teams
Legal
Corporate Affairs
Compliance
Company Secretarial
Risk Management
Administrative
Corporate Governance
Board Secretariat
Regulatory Affairs
Executive Office
Relevant Roles
Chief Executive Officer
Managing Director
Company Secretary
Chief Financial Officer
Legal Counsel
Compliance Officer
Director of Corporate Affairs
Board Director
General Manager
Vice President - Legal
Head of Regulatory Affairs
Corporate Governance Officer
Risk Management Officer
Administrative Director
Chief Operating Officer
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