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The Disengagement Letter is a critical document used in professional practice under Irish law to formally end a business relationship between a service provider and their client. It should be used whenever a professional engagement needs to be terminated, whether due to completion of services, client request, conflict of interest, or other circumstances. The document typically includes key information such as the reason for termination, effective date, handling of client materials, outstanding fees, and next steps. Governed by Irish legislation including the Legal Services Regulation Act 2015 and relevant professional conduct guidelines, this document serves both as a formal notification and a risk management tool. The letter should be drafted with careful consideration of professional obligations, data protection requirements, and the need to maintain professional courtesy while clearly communicating the termination of services.

1. Header and Date: Firm letterhead, date, and reference number

2. Client Details: Full name and address of the client

3. Subject Line: Clear indication that this is a Disengagement Letter

4. Engagement Reference: Reference to the original engagement and matter/service being terminated

5. Termination Statement: Clear statement of the termination of services and effective date

6. Reason for Disengagement: Brief, professional explanation of why the engagement is being terminated

7. Outstanding Work: Status of current work and what will/will not be completed

8. Outstanding Fees: Statement of any outstanding fees and payment requirements

9. Document Handling: Information about return or retention of client documents

10. Next Steps: Clear instructions for the client regarding any necessary actions

11. Professional Courtesy: Statement offering assistance in transition to new service provider if applicable

12. Closing: Professional closing and signature block