The Furniture Request For Proposal (RFP) is a critical procurement document used in Indonesia when organizations need to source furniture through a competitive bidding process. It is particularly relevant for large-scale furniture procurement projects where formal tender procedures are required, either by organizational policy or government regulations. The document helps ensure compliance with Indonesian procurement laws, including Presidential Regulation No. 16 of 2018 for government entities and Law No. 7 of 2014 on Trade for commercial transactions. It includes comprehensive sections covering technical specifications, evaluation criteria, submission requirements, and terms and conditions, while incorporating local content requirements and Indonesian National Standards (SNI). This template is designed to facilitate transparent and efficient procurement processes while protecting the interests of all parties involved.
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1. 1. Introduction: Overview of the organization issuing the RFP and the general purpose of the procurement
2. 2. RFP Timeline: Key dates including release date, question submission deadline, answers publication, proposal submission deadline, and award notification
3. 3. Scope of Work: Detailed description of the furniture items required, quantities, and specific requirements
4. 4. Technical Requirements: Specific technical specifications, quality standards, materials, and compliance with Indonesian National Standards (SNI)
5. 5. Submission Requirements: Format, content, and method of proposal submission, including required documents and certifications
6. 6. Evaluation Criteria: Detailed breakdown of how proposals will be evaluated and weighted scoring criteria
7. 7. Terms and Conditions: General terms including payment terms, warranty requirements, and delivery conditions
8. 8. Contact Information: Details of the procurement team members and process for submitting questions
1. Pre-qualification Requirements: Used when specific vendor qualifications or certifications are required, such as ISO certifications or minimum years of experience
2. Site Visit Requirements: Include when installation services are required or when physical inspection of space is necessary for custom furniture
3. Environmental Requirements: Added when specific sustainability certifications or eco-friendly materials are required
4. Local Content Requirements: Include when there are specific requirements for local manufacturing or materials under Indonesian regulations
5. Insurance Requirements: Used when specific insurance coverage is required from vendors
6. Sample Submission Guidelines: Include when physical samples of furniture or materials are required as part of the proposal
1. Schedule A - Detailed Product Specifications: Comprehensive technical specifications for each furniture item, including dimensions, materials, and finishes
2. Schedule B - Quantity Requirements: Detailed breakdown of quantities required for each item and delivery locations
3. Schedule C - Pricing Template: Standardized format for vendors to submit their pricing proposals
4. Schedule D - Compliance Checklist: List of required certifications, standards, and regulatory compliance requirements
5. Schedule E - Delivery Schedule: Expected timeline and milestones for delivery and installation
6. Appendix 1 - Required Forms: Standard forms for vendor information, certifications, and declarations
7. Appendix 2 - Draft Contract Terms: Proposed terms and conditions that will form the basis of the final contract
8. Appendix 3 - Technical Drawings: Relevant technical drawings, floor plans, or space specifications if applicable
Relevant legal definitions
Clauses
Relevant Industries
Government and Public Sector
Corporate Offices
Healthcare and Medical Facilities
Educational Institutions
Hospitality and Hotels
Retail
Banking and Financial Services
Manufacturing
Real Estate Development
Construction
Relevant Teams
Procurement
Facilities Management
Operations
Finance
Legal
Supply Chain
Interior Design
Project Management
Quality Assurance
Compliance
Relevant Roles
Procurement Manager
Facilities Manager
Project Manager
Office Manager
Operations Director
Chief Financial Officer
Supply Chain Manager
Purchasing Officer
Contract Administrator
Interior Designer
Space Planning Coordinator
Quality Assurance Manager
Compliance Officer
Legal Counsel
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