The Request For Proposal (Technology) is a critical procurement document used when organizations in Indonesia seek to acquire significant technology solutions or services. It is designed to comply with Indonesian procurement laws and regulations, including Presidential Regulation No. 16 of 2018 and the Electronic Information and Transactions Law. The document typically includes detailed technical specifications, evaluation criteria, compliance requirements, and terms and conditions that align with Indonesian legal requirements. This RFP format is particularly important for ensuring transparency in technology procurement processes while adhering to local content requirements and data protection regulations. It serves as the foundation for vendor selection and subsequent contract negotiation, enabling organizations to make informed decisions while maintaining legal compliance.
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1. Introduction: Overview of the organization and high-level purpose of the RFP
2. Project Overview: Detailed description of the project objectives, scope, and expected outcomes
3. Current System Environment: Description of existing technical infrastructure and systems
4. Technical Requirements: Detailed specifications of required functionality, performance, and technical standards
5. Functional Requirements: Specific business requirements and use cases the solution must address
6. Compliance Requirements: Legal, regulatory, and security compliance requirements including Indonesian data protection laws
7. Vendor Qualifications: Required certifications, experience, and capabilities of potential vendors
8. Submission Requirements: Detailed instructions for proposal submission, format, and deadline
9. Evaluation Criteria: Transparent criteria and methodology for proposal evaluation
10. Timeline: Project milestones, implementation schedule, and key dates
11. Commercial Terms: Pricing structure, payment terms, and commercial requirements
12. Terms and Conditions: Legal terms governing the RFP process and subsequent contract
1. Site Visit Requirements: Details of mandatory or optional site visits, used when physical infrastructure inspection is necessary
2. Proof of Concept: Requirements for demonstration or pilot implementation, included for complex technical solutions
3. Local Partnership Requirements: Details of required local partnerships or Indonesian business entity requirements, if applicable
4. Environmental Requirements: Green technology and sustainability requirements, included for environmentally sensitive projects
5. Knowledge Transfer: Requirements for training and knowledge transfer to internal staff, included for complex implementations
6. Business Continuity Requirements: Specific requirements for business continuity and disaster recovery, crucial for mission-critical systems
1. Technical Specifications: Detailed technical specifications and architecture requirements
2. Price Schedule: Standardized format for pricing breakdown and commercial proposals
3. Service Level Agreement Template: Proposed service levels and performance metrics
4. Compliance Checklist: Detailed checklist of all mandatory technical and regulatory requirements
5. Vendor Response Template: Standardized format for vendor responses to facilitate evaluation
6. Draft Contract Terms: Proposed terms and conditions for the final contract
7. Security Requirements: Detailed information security and data protection requirements
8. Implementation Timeline Template: Detailed project phases and milestone templates
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Banking and Financial Services
Government and Public Sector
Telecommunications
Healthcare
Manufacturing
Retail
Education
Energy and Utilities
Transportation and Logistics
E-commerce
Relevant Teams
Information Technology
Procurement
Legal
Finance
Risk and Compliance
Operations
Digital Transformation
Information Security
Vendor Management
Project Management Office
Business Analysis
Technical Architecture
Relevant Roles
Chief Technology Officer
IT Director
Procurement Manager
Project Manager
Technical Architect
Systems Analyst
Legal Counsel
Compliance Officer
Finance Director
Risk Manager
Vendor Management Specialist
Business Analyst
Information Security Manager
Operations Director
Digital Transformation Lead
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