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Subcontractor Letter Of Intent Template for Hong Kong

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Key Requirements PROMPT example:

Subcontractor Letter Of Intent

"I need a Subcontractor Letter of Intent for a Hong Kong building services installation project, authorizing preliminary design work and site surveys starting March 2025, with an anticipated subcontract value of HKD 15 million."

Document background
The Subcontractor Letter of Intent is commonly used in Hong Kong's construction industry when there is a need to commence subcontract works before finalizing the full subcontract documentation. This document serves as a bridging agreement, typically issued by main contractors to subcontractors, authorizing the commencement of specific works or preparations while detailed terms are being negotiated. The LOI includes essential elements such as scope description, pricing basis, payment terms, and duration, while being governed by Hong Kong law. It's particularly valuable in fast-tracked projects or when early engagement of subcontractors is critical for project success. The document provides temporary contractual protection while limiting exposure for both parties, usually with a defined validity period or maximum commitment value.
Suggested Sections

1. Letter Header: Date, addressee details, and project reference

2. Project Identification: Clear identification of the project, location, and main contract reference

3. Intent Statement: Clear statement of intent to enter into a subcontract subject to conditions

4. Scope of Works: Brief description of the intended subcontract works

5. Contract Sum: Anticipated contract value or pricing mechanism

6. Interim Authority: Authority to proceed with specific preliminary works

7. Duration: Validity period of the LOI and expected date for formal subcontract

8. Payment Terms: Interim payment arrangements for work under the LOI

9. Governing Law: Confirmation of Hong Kong law as governing law

10. Signature Blocks: Space for both parties to execute the LOI

Optional Sections

1. Insurance Requirements: Include when early works involve site access or high-risk activities

2. Parent Company Guarantee: Include when dealing with subsidiary companies or significant contract values

3. Confidentiality: Include when sensitive information will be shared during early works

4. Design Responsibility: Include when early works involve design elements

5. Bonds and Securities: Include when significant advance payments are involved

6. Dispute Resolution: Include when LOI covers substantial works or extended period

Suggested Schedules

1. Schedule 1 - Preliminary Scope of Works: Detailed description of works authorized under the LOI

2. Schedule 2 - Interim Rates and Prices: Agreed rates and prices for work under the LOI

3. Schedule 3 - Key Personnel: List of key personnel authorized to manage and execute the works

4. Schedule 4 - Programme of Works: Timeline for preliminary works and subcontract finalization

5. Appendix A - Site Access Requirements: Site access protocols and requirements if early access is needed

6. Appendix B - Form of Subcontract: Draft or reference to the intended form of final subcontract

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
























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Relevant Industries

Construction

Real Estate Development

Infrastructure

Building Services

Engineering

Manufacturing

Industrial Projects

Utilities

Telecommunications

Mining

Relevant Teams

Legal

Procurement

Commercial

Operations

Project Management

Construction

Contracts Administration

Risk Management

Finance

Technical Services

Relevant Roles

Project Manager

Construction Manager

Contracts Manager

Commercial Manager

Procurement Manager

Project Director

Site Manager

Quantity Surveyor

Contract Administrator

Legal Counsel

Chief Operating Officer

Operations Director

Technical Director

Estimating Manager

Risk Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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