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Representative Behalf Authorization Letter Template for Hong Kong

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Key Requirements PROMPT example:

Representative Behalf Authorization Letter

"I need a Representative Behalf Authorization Letter for our Hong Kong subsidiary to authorize our Regional Sales Director to negotiate and sign contracts worth up to HKD 5 million with customers in Southeast Asia, effective from January 1, 2025 to December 31, 2025."

Document background
The Representative Behalf Authorization Letter is a crucial legal instrument in Hong Kong business and personal matters, used when an individual or entity needs to delegate authority to another party to act on their behalf. This document type is particularly relevant in situations where the principal cannot be physically present or requires representation in specific matters, such as business transactions, legal proceedings, or administrative tasks. The letter must comply with Hong Kong's legal framework, particularly the Powers of Attorney Ordinance (Cap. 31), and should clearly specify the scope of authority, duration, and any limitations. It serves as formal evidence of the representative's authority when dealing with third parties and can be used for both specific transactions and general representation purposes.
Suggested Sections

1. Date and Place: Clear statement of when and where the authorization letter is executed

2. Principal's Details: Full name, address, and identification details of the person granting the authorization

3. Representative's Details: Full name, address, and identification details of the authorized representative

4. Purpose of Authorization: Clear statement of the intent and purpose of the authorization

5. Scope of Authority: Specific powers and authorities being granted to the representative

6. Duration: Time period for which the authorization is valid

7. Signature Block: Space for principal's signature, witness signatures if required, and any necessary notarization

Optional Sections

1. Revocation Clause: Include when the principal wants to explicitly state conditions under which the authorization can be revoked

2. Substitute Authorization: Include when the representative needs the power to delegate authority to others

3. Governing Law Declaration: Include when the authorization might be used in cross-border situations

4. Language Declaration: Include when the document is bilingual or might be used in multiple jurisdictions

5. Indemnification: Include when there's a need to protect the representative from liability in executing their duties

6. Multiple Representatives: Include when authority is being granted to more than one representative, specifying if they can act jointly or severally

Suggested Schedules

1. Schedule 1: Specific Powers: Detailed list of specific actions and decisions the representative is authorized to make

2. Schedule 2: Authorized Transactions: List of specific transactions or value limits for which the authorization is valid

3. Schedule 3: Required Documents: List of documents and identification that the representative must present when acting under this authorization

4. Appendix A: Specimen Signature: Specimen signatures of the principal and representative for verification purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















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Relevant Industries

Financial Services

Real Estate

Legal Services

Banking

Insurance

International Trade

Retail

Healthcare

Education

Manufacturing

Construction

Professional Services

Government and Public Administration

Hospitality

Relevant Teams

Legal

Compliance

Corporate Secretarial

Human Resources

Finance

Operations

Administration

Business Development

Risk Management

International Operations

Relevant Roles

Chief Executive Officer

Managing Director

Company Secretary

Legal Counsel

Compliance Officer

Department Head

Regional Manager

Business Development Manager

Operations Manager

Human Resources Director

Finance Director

Property Manager

Administrative Officer

Project Manager

Sales Director

Procurement Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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