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Grant Solicitation Letter

Grant Solicitation Letter Template for Hong Kong

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Key Requirements PROMPT example:

Grant Solicitation Letter

"I need a Grant Solicitation Letter for a Hong Kong-based environmental technology innovation program, offering grants of HKD 500,000 to qualified startups, with the application period running from March 1, 2025, to May 31, 2025."

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Document background
A Grant Solicitation Letter is essential when organizations in Hong Kong wish to formally announce and invite applications for grant funding opportunities. This document type is commonly used by foundations, government bodies, corporations, and non-profit organizations operating under Hong Kong jurisdiction. The letter typically includes comprehensive information about the grant program, including funding amounts, eligibility criteria, application procedures, evaluation metrics, and deadlines. It must comply with Hong Kong's regulatory requirements, particularly the Charities Act and related financial regulations. The document serves as the first point of contact between grantors and potential grantees, setting the foundation for the entire grant-making process while ensuring transparency and legal compliance.
Suggested Sections

1. Letter Header: Organization letterhead, date, and recipient details

2. Opening Statement: Introduction of the organization and brief overview of the grant program

3. Grant Program Description: Detailed description of the grant's purpose, focus areas, and intended impact

4. Funding Information: Available funding amounts, funding periods, and any matching requirements

5. Eligibility Criteria: Clear outline of who can apply and any prerequisites or restrictions

6. Application Process: Step-by-step explanation of how to apply, including deadlines and submission requirements

7. Evaluation Criteria: Transparent explanation of how applications will be assessed

8. Timeline: Key dates including submission deadline, review period, and award announcement

9. Contact Information: Details for inquiries and support during the application process

10. Closing: Formal closing, signature block, and organization details

Optional Sections

1. Information Session Details: Include when offering workshops or information sessions about the grant

2. Past Success Stories: Add when wanting to illustrate previous grant impacts and encourage applications

3. Frequently Asked Questions: Include for complex grant programs or when anticipating common queries

4. Partnership Requirements: Add when the grant requires or encourages collaborative applications

5. Budget Guidelines: Include when specific budget formatting or requirements need detailed explanation

Suggested Schedules

1. Application Form: Standard form for collecting applicant information and project details

2. Budget Template: Standardized format for submitting project budget information

3. Required Documents Checklist: List of all required supporting documents and forms

4. Evaluation Rubric: Detailed breakdown of how applications will be scored

5. Reporting Requirements: Templates and guidelines for grant reporting if awarded

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions
























Clauses




















Relevant Industries

Non-Profit

Education

Healthcare

Social Services

Environmental Conservation

Arts and Culture

Technology Innovation

Research and Development

Community Development

Corporate Social Responsibility

Public Sector

Charitable Organizations

Relevant Teams

Legal

Finance

Compliance

Grant Administration

Program Management

Communications

Corporate Social Responsibility

Executive Leadership

Development

Risk Management

Relevant Roles

Grant Program Manager

Executive Director

Program Officer

Chief Financial Officer

Legal Counsel

Compliance Officer

Development Director

Board Member

Grant Administrator

Communications Manager

Corporate Social Responsibility Manager

Foundation President

Program Coordinator

Finance Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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