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International Shipping Invoice Template for Hong Kong

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Key Requirements PROMPT example:

International Shipping Invoice

"I need an International Shipping Invoice under Hong Kong law for exporting electronic components to Germany, scheduled for March 2025, with specific attention to dual-use technology compliance and EU import requirements."

Document background
The International Shipping Invoice is a fundamental document in international trade transactions governed by Hong Kong law. It serves multiple purposes: as evidence of sale, shipping documentation, and a formal request for payment. This document is essential when goods are being exported internationally, particularly through Hong Kong's ports, and must comply with both local regulations and international trade practices. The invoice includes crucial information such as parties' details, goods description, pricing, shipping terms, and payment conditions. It's particularly important for customs clearance, tax purposes, and when dealing with letters of credit. The document must adhere to Hong Kong's Import and Export Ordinance, Bills of Lading and Analogous Shipping Documents Ordinance, and other relevant trade regulations.
Suggested Sections

1. Invoice Header: Contains invoice number, date, and reference numbers (including booking reference and bill of lading number)

2. Seller/Shipper Details: Complete business information of the seller/shipper including name, address, contact details, and business registration number

3. Buyer/Consignee Details: Complete information of the buyer/consignee including name, address, and contact details

4. Shipping Details: Port of loading, port of discharge, vessel name, voyage number, and estimated dates

5. Goods Description: Detailed description of goods, including HS codes, quantity, unit price, and total amount

6. Payment Details: Payment terms, banking information, and currency specifications

7. Package Details: Number of packages, weight (gross/net), volume, and packaging type

8. Total Amount: Subtotal, applicable taxes, shipping costs, insurance (if included), and final total

9. Declaration: Standard declaration of accuracy and compliance with trade regulations

Optional Sections

1. Notify Party: Third party to be notified upon arrival of goods, if different from consignee

2. Special Handling Instructions: For dangerous goods, temperature-sensitive items, or special handling requirements

3. Insurance Details: When insurance is arranged by the shipper and included in the invoice

4. Export License Information: For controlled or restricted items requiring export licenses

5. Letter of Credit Details: When payment is made via letter of credit

6. Certificate of Origin Reference: When preferential trade treatment is claimed

7. Incoterms Details: Detailed breakdown of responsibilities when specific Incoterms need elaboration

Suggested Schedules

1. Packing List: Detailed list of items packed, including individual weights and dimensions

2. Commercial Invoice Details: Breakdown of prices and quantities for multiple items

3. Declaration of Origin: Details of goods' origin for customs purposes

4. Dangerous Goods Declaration: For shipments containing hazardous materials

5. Insurance Certificate: Copy of insurance coverage when included in shipping terms

6. Quality Certificates: Product quality or inspection certificates when required

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions





























Clauses



















Relevant Industries

International Trade

Logistics and Transportation

Manufacturing

Retail

Wholesale

E-commerce

Agriculture and Food

Electronics

Textiles

Automotive

Chemical and Pharmaceuticals

Consumer Goods

Raw Materials

Marine and Shipping

Import/Export

Relevant Teams

Logistics

Export Operations

Import Operations

Supply Chain

Finance

International Sales

Procurement

Documentation

Customs Compliance

Trade Operations

Relevant Roles

Shipping Manager

Export Coordinator

Import Coordinator

Trade Finance Manager

Logistics Coordinator

Supply Chain Manager

Customs Compliance Officer

Documentation Specialist

Finance Manager

International Sales Manager

Procurement Manager

Trade Operations Manager

Shipping Clerk

Commercial Manager

Account Executive - International Trade

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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