The Event Waiver And Release Form is an essential legal document used in Hong Kong to protect event organizers and related parties from potential liability claims arising from participant involvement in events or activities. This document is particularly crucial in situations where activities may involve physical exertion, specialized equipment, or inherent risks. It must comply with Hong Kong's legal framework, particularly the Control of Exemption Clauses Ordinance and related statutes, while effectively communicating risks to participants and obtaining their informed consent. The form typically includes risk acknowledgment, liability waivers, medical authorizations, and participant warranties, with additional provisions for photography rights and parental consent where applicable. It serves as a critical risk management tool while maintaining fairness and transparency in accordance with Hong Kong law.
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1. Parties: Identification of the event organizer/company and the participant signing the waiver
2. Background: Brief description of the event and its nature
3. Definitions: Key terms used in the document including 'Event', 'Activities', 'Claims', 'Released Parties'
4. Acknowledgment of Risks: Detailed description of potential risks and hazards associated with the event
5. Assumption of Risk: Participant's explicit acknowledgment and acceptance of the described risks
6. Waiver and Release: The core release of liability clause, specifying what claims are being waived
7. Medical Authorization: Permission to seek emergency medical treatment if needed
8. Participant Warranties: Participant's confirmation of physical fitness and ability to participate
9. Governing Law: Specification that Hong Kong law governs the agreement
10. Declaration: Participant's confirmation of having read and understood the document
11. Execution: Signature blocks for participant and witness
1. Photo/Video Release: Optional clause for permission to use participant's image in event photography/videography
2. Parental Consent: Required only when participant is under 18 years of age
3. COVID-19 Acknowledgment: Specific virus-related risks and protocols, if relevant during pandemic conditions
4. Insurance Declaration: Participant's acknowledgment of their own insurance status and requirements
5. Equipment Usage: Specific terms regarding use of provided equipment, if applicable
6. Confidentiality: If the event involves access to proprietary information or trade secrets
7. Indemnification: Additional clause where participant agrees to indemnify organizers against third-party claims
1. Schedule 1 - Event Details: Specific details about the event including date, time, location, and nature of activities
2. Schedule 2 - Safety Rules and Protocols: List of safety rules and protocols that participants must follow
3. Schedule 3 - Emergency Contact Information: Form for participant's emergency contact details and relevant medical information
4. Appendix A - Risk Disclosure: Detailed list of specific risks associated with the particular type of event or activity
Relevant legal definitions
Clauses
Relevant Industries
Sports and Recreation
Entertainment
Education
Corporate Events
Tourism and Hospitality
Adventure Sports
Fitness and Wellness
Cultural Events
Charitable Organizations
Team Building and Corporate Training
Exhibition and Trade Shows
Performing Arts
Relevant Teams
Legal
Risk Management
Events
Operations
Customer Service
Administration
Compliance
Safety and Security
Program Management
Registration
Relevant Roles
Event Manager
Risk Management Officer
Legal Counsel
Compliance Officer
Operations Director
Safety Coordinator
Program Director
Venue Manager
Activities Coordinator
Customer Relations Manager
Administrative Officer
Registration Coordinator
Sports Director
Recreation Manager
Training Coordinator
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