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Commercial Invoice Word Template for Hong Kong

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Key Requirements PROMPT example:

Commercial Invoice Word

"I need a Commercial Invoice Word template for my electronics export business based in Hong Kong, shipping to multiple countries in Southeast Asia, that includes detailed customs declarations sections and multiple currency handling, to be implemented by March 2025."

Document background
The Commercial Invoice Word template is a crucial document used in business transactions under Hong Kong jurisdiction, serving as both a payment demand and a primary customs declaration document. This document is essential for recording sales transactions, facilitating customs clearance, and maintaining proper business records as required by Hong Kong law. It includes comprehensive information about the seller, buyer, goods or services, pricing, payment terms, and delivery details, making it suitable for both domestic and international trade. The template ensures compliance with Hong Kong's Business Registration Ordinance, Trade Descriptions Ordinance, and other relevant regulations while maintaining the flexibility to accommodate various business needs and international trade requirements.
Suggested Sections

1. Seller Information: Complete business details including registered name, address, BR number, and contact information of the selling party

2. Buyer Information: Complete details of the purchasing party including name, address, and contact information

3. Invoice Details: Invoice number, date of issue, and any reference numbers

4. Product/Service Details: Itemized list of goods/services with descriptions, quantities, and unit prices

5. Pricing Information: Subtotal, applicable taxes, discounts, and total amount payable

6. Payment Terms: Payment due date and accepted payment methods

7. Currency Information: Specified currency and exchange rate if applicable

Optional Sections

1. Shipping Information: Include when goods are being shipped: delivery terms, shipping method, tracking details

2. Export Details: For international sales: HS codes, country of origin, export declarations

3. Special Instructions: Any specific handling, storage, or delivery instructions

4. Purchase Order Reference: When invoice is tied to a specific purchase order

5. Bank Details: For wire transfers or international payments

6. Tax Information: Detailed breakdown of various taxes, duties, or levies

7. Authorized Signature: When formal signature is required for customs or company policy

Suggested Schedules

1. Detailed Product Specifications: Technical details or specifications of products when extensive

2. Packing List: Detailed breakdown of items packed for shipment

3. Certificate of Origin: When required for customs purposes

4. Quality Certificates: When specific quality standards need to be documented

5. Insurance Certificates: When shipment includes insurance coverage

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses


















Relevant Industries

Retail

Manufacturing

Import/Export

Wholesale Trade

E-commerce

Electronics

Textiles

Consumer Goods

Food and Beverage

Logistics and Supply Chain

Professional Services

International Trade

Financial Services

Relevant Teams

Finance

Accounts Receivable

Sales

Export

Documentation

Accounting

Business Development

Supply Chain

Procurement

Shipping

Compliance

Credit Control

Commercial Operations

Relevant Roles

Finance Manager

Accounts Receivable Clerk

Sales Manager

Export Coordinator

Trade Documentation Specialist

Accounting Manager

Business Development Manager

Supply Chain Manager

Procurement Officer

Shipping Coordinator

Customs Compliance Officer

Credit Controller

Commercial Operations Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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