The At Will Termination Letter is a crucial document used in Hong Kong employment contexts to formally communicate and document the termination of employment. While Hong Kong employment law differs from US at-will employment doctrine, this document serves as a formal notice of termination given with either the statutory notice period or payment in lieu of notice. The letter should be drafted in compliance with the Hong Kong Employment Ordinance and related legislation, including requirements for final payments, statutory entitlements, and proper notice periods. It typically includes essential information such as termination date, payment details, company property return instructions, and ongoing obligations. This document is particularly important for maintaining clear records, ensuring legal compliance, and managing potential employment disputes.
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1. Letter Header: Company letterhead, date, and employee's full name and address
2. Subject Line: Clear indication that this is a termination notice
3. Termination Statement: Clear statement of employment termination and effective date
4. Notice Period: Details of notice period or payment in lieu of notice
5. Final Payment Details: Information about final salary, unused annual leave, and any other statutory payments
6. Company Property: Instructions regarding return of company property
7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
8. Contact Information: HR or relevant department contact details for queries
9. Signature Block: Authorized signatory details and space for signature
1. Garden Leave: Include when employee is to be placed on garden leave during notice period
2. Restrictive Covenants: Reminder of post-employment restrictions if applicable in original contract
3. Benefits Continuation: Details of any benefits that continue post-termination
4. Reference Policy: Information about company's policy on providing references
5. Outplacement Support: Details of any career transition support offered
6. Release Agreement: Reference to any separate release or settlement agreement if applicable
7. Exit Interview: Information about exit interview arrangements if required
1. Schedule A: Final Payment Calculation: Detailed breakdown of all final payments including salary, leave, and statutory payments
2. Schedule B: Company Property Checklist: List of company property to be returned
3. Schedule C: Employee Benefits Summary: Summary of benefit termination dates and any conversion rights
4. Appendix 1: Handover Document Template: Template for documenting handover of work responsibilities
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Retail
Manufacturing
Professional Services
Healthcare
Education
Construction
Hospitality
Telecommunications
Real Estate
Media and Entertainment
Transportation and Logistics
Energy and Utilities
Relevant Teams
Human Resources
Legal
Finance
Operations
Administration
Compliance
Payroll
Relevant Roles
CEO
Managing Director
Department Manager
Senior Executive
Professional Staff
Administrative Assistant
Technical Specialist
Sales Representative
Operations Manager
Project Manager
Financial Analyst
Marketing Executive
Software Developer
Customer Service Representative
Research Analyst
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