The 1 Month Termination Notice is a crucial document used in Hong Kong employment relationships when either party wishes to end the employment contract with the statutory or contractually agreed one-month notice period. This document is mandated by the Hong Kong Employment Ordinance (Cap. 57) and must be provided in writing. It serves multiple purposes: officially documenting the termination date, outlining final payment arrangements, specifying the return of company property, and addressing any post-employment obligations. The notice period allows both employer and employee to make necessary arrangements for transition, while ensuring compliance with local employment laws and protecting both parties' rights.
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1. Letterhead and Date: Company letterhead with full registered address and current date
2. Recipient Details: Employee's full name and address
3. Subject Line: Clear indication that this is a Notice of Termination of Employment
4. Formal Notice Statement: Clear statement giving one month's notice of termination as per employment contract/Employment Ordinance
5. Last Working Day: Specific mention of the last working day, calculated as one month from the date of notice
6. Return of Company Property: List of company property to be returned before the last working day
7. Final Payment Details: Information about final salary, unused annual leave, and any other entitlements
8. Signature Block: Authorized signatory details including name, position, and company stamp
1. Garden Leave: Include when the employee is not required to work during the notice period but will remain on payroll
2. Confidentiality Reminder: Include when employee has access to sensitive information, reminding them of ongoing confidentiality obligations
3. Handover Requirements: Include when there are specific projects or responsibilities that need to be transferred
4. Reference Provision: Include when the company agrees to provide employment references
5. Post-termination Restrictions: Include when reminding employee of any non-compete or non-solicitation obligations
6. Medical Benefits Extension: Include if there are any continuing medical benefits post-termination
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave pay, and other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Handover Document Template: Template for documenting handover of responsibilities and ongoing projects
4. Exit Clearance Form: Checklist for various department clearances (IT, Finance, HR, etc.)
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Construction
Hospitality
Logistics
Real Estate
Media and Entertainment
Telecommunications
Relevant Teams
Human Resources
Legal
Compliance
Finance
Operations
Administration
Company Secretariat
Relevant Roles
HR Director
HR Manager
Legal Counsel
Company Secretary
Department Manager
Line Manager
Operations Manager
Chief Executive Officer
Managing Director
Department Head
Regional Manager
General Manager
Senior HR Executive
HR Business Partner
Legal Manager
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