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A Certificate of Authority lets organizations formally delegate signing powers to specific individuals, typically directors or senior staff members. In Hong Kong's business landscape, this document proves that someone has the legal right to sign contracts, handle bank transactions, or make binding decisions on behalf of a company.

Banks and government departments often require these certificates when opening accounts or filing official documents. The certificate lists the authorized person's details, their scope of authority, and usually includes key company information like the business registration number. It must be signed by the board of directors and follows requirements set out in Hong Kong's Companies Ordinance.

You need a Certificate of Authority when expanding your company's operational capabilities in Hong Kong. Common triggers include opening new bank accounts, signing major contracts, or authorizing specific employees to handle government filings. This becomes especially important when your directors can't personally handle every transaction.

Many Hong Kong banks require this certificate before letting designated staff access corporate accounts or process transactions. It's also vital when bidding on government contracts, applying for licenses, or setting up relationships with new suppliers. Getting this in place early helps avoid business delays and ensures smooth operations as your company grows.

• General Business Authority: Used for routine company operations, letting designated staff handle daily transactions and sign standard business documents
• Banking Certificate: Specifically tailored for financial institutions, detailing who can access accounts, process transfers, and handle banking matters
• Government Filing Authority: Grants power to submit official documents to Hong Kong regulators and handle compliance matters
• Limited Scope Certificate: Restricts authority to specific projects, transactions, or time periods, offering tighter control over delegated powers
• Comprehensive Corporate Authority: Provides broad powers across multiple business areas, typically issued to senior executives or directors

• Board of Directors: Approves and issues Certificates of Authority, defining the scope of powers delegated to specific individuals
• Company Secretary: Prepares the certificate, maintains records, and ensures compliance with Hong Kong's Companies Ordinance
• Authorized Representatives: Receive delegated powers to act on behalf of the company in specified matters
• Banks and Financial Institutions: Request and rely on these certificates when setting up corporate accounts or processing transactions
• Government Departments: Accept these certificates as proof of an individual's authority to handle official matters for the company

• Company Details: Gather your business registration number, registered address, and current directors' information
• Scope Definition: List specific powers being delegated, such as banking transactions, contract signing, or government filings
• Representative Information: Collect authorized person's full name, position, ID number, and contact details
• Time Parameters: Decide if the authority has an expiry date or remains valid until revoked
• Board Approval: Schedule a board meeting to approve the certificate and document the resolution
• Document Generation: Use our platform to create a legally compliant certificate that includes all required elements

• Company Identification: Full legal name, business registration number, and registered office address
• Authority Details: Clear description of powers being granted, including specific transactions and monetary limits
• Representative Information: Authorized person's full name, position, ID number, and specimen signature
• Duration Clause: Explicit statement of validity period or confirmation of indefinite authority
• Board Resolution: Reference to the board meeting date when authority was approved
• Execution Block: Director signatures, company seal (if required), and witness details
• Governing Law: Statement confirming Hong Kong law applies

A Certificate of Authority is often confused with a Letter of Authority, but they serve different purposes in Hong Kong's business environment. While both documents delegate power, their scope, formality, and legal weight differ significantly.

• Formality Level: Certificates of Authority are formal corporate documents requiring board approval and company seal, while Letters of Authority are typically simpler, one-off authorizations
• Duration and Scope: Certificates usually grant ongoing powers for multiple transactions or areas, whereas Letters tend to authorize specific, time-limited actions
• Legal Weight: Banks and government bodies generally require Certificates for major corporate dealings, while Letters suffice for smaller, routine matters
• Documentation Requirements: Certificates need supporting board resolutions and company records; Letters usually just need the authorizer's signature