Security Incident Report Form

Security Incident Report Form Template for England and Wales

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Key Requirements PROMPT example:

"Need a Security Incident Report Form to document a ransomware attack affecting our healthcare organization's patient records system on January 15, 2025, ensuring compliance with NHS Digital requirements and UK GDPR reporting obligations."

Document background

The Security Incident Report Form is a critical document used when organizations experience security incidents that may impact their operations, data, or stakeholders. This form, designed for use in England and Wales, helps organizations maintain compliance with UK GDPR, the Data Protection Act 2018, and other relevant legislation. The Security Incident Report Form captures essential information about the incident, including its nature, impact, and response measures, while ensuring proper documentation for legal and regulatory purposes. It is particularly important for organizations that handle sensitive data or are subject to specific regulatory requirements.

Suggested Sections

1. Incident Overview: Basic information including date, time, location, and type of incident

2. Incident Detection: How and when the incident was discovered, including initial detection method and person/system that detected it

3. Impact Assessment: Scope and severity of the incident, including systems affected, data compromised, and business impact

4. Initial Response Actions: Immediate steps taken to contain or address the incident, including timeline of actions

5. Notification Requirements: Details of required notifications to authorities, regulators, or affected parties

Optional Sections

1. Financial Impact: Used when incident has quantifiable financial implications or monetary losses

2. Third Party Involvement: Required when external parties, vendors, or contractors are involved or affected by the incident

3. Regulatory Reporting: Used when incident requires specific regulatory notifications (e.g., ICO, FCA)

4. Employee Involvement: Used when incident involves internal staff actions or requires HR involvement

5. Legal Implications: Used when incident may result in legal proceedings or requires legal privilege considerations

Suggested Schedules

1. Evidence Log: Detailed documentation of collected evidence and chain of custody information

2. Communication Records: Chronological record of all notifications and communications related to the incident

3. Technical Analysis Report: Detailed technical information about the incident, including system logs and forensic analysis

4. Remediation Plan: Comprehensive action plan for addressing identified issues and preventing future occurrences

5. Incident Timeline: Detailed chronological timeline of the incident from detection through resolution

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Relevant Teams

Relevant Roles

Industries

UK GDPR and Data Protection Act 2018: Primary legislation governing the processing, handling, and protection of personal data, including breach notification requirements and data subject rights

PECR (Privacy and Electronic Communications Regulations): Specific rules for privacy of electronic communications, including requirements for reporting security breaches in telecommunication services

Computer Misuse Act 1990: Legislation criminalizing unauthorized access to computer systems and data, relevant for reporting cyber attacks and system breaches

NIS Regulations 2018: Network and Information Systems Regulations governing cybersecurity standards and incident reporting for essential services and digital service providers

Official Secrets Act 1989: Legislation protecting sensitive government information and national security, relevant for incidents involving classified information

Financial Services and Markets Act 2000: Regulatory framework for financial services sector including requirements for reporting security incidents affecting financial systems

Payment Services Regulations 2017: Specific requirements for payment service providers regarding security incident reporting and customer notification

Employment Rights Act 1996: Legislation governing employee rights and responsibilities, relevant when security incidents involve staff members

Health and Safety at Work Act 1974: Framework for workplace safety, applicable when security incidents may affect physical safety or working conditions

Fraud Act 2006: Legislation dealing with fraudulent activities, relevant for reporting incidents involving financial fraud or deception

Theft Act 1968: Criminal law covering theft, including digital assets and information theft

Terrorism Act 2000: Legislation regarding terrorist activities, relevant for incidents potentially linked to terrorism

Trade Secrets Regulations 2018: Protection of trade secrets and confidential business information, relevant for incidents involving intellectual property theft

Common Law Confidentiality: Legal principles protecting confidential information and business secrets under common law

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Security Incident Report Form Template for England and Wales

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