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Patient Declaration Form Template for England and Wales

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Key Requirements PROMPT example:

Patient Declaration Form

"I need a Patient Declaration Form for my private dental clinic in Cardiff that includes specific consent for dental X-rays and permission to share records with referring dentists, compliant with Wales NHS requirements for January 2025."

Document background
The Patient Declaration Form is a crucial document in the English and Welsh healthcare system, designed to protect both patients and healthcare providers. It serves multiple purposes: documenting informed consent, confirming the accuracy of patient-provided information, and establishing clear communication about proposed treatments or procedures. This form is particularly important in situations requiring explicit patient consent, such as surgical procedures, clinical trials, or when sharing medical information with third parties. It must align with the UK GDPR, Data Protection Act 2018, and various healthcare regulations, while following NHS guidelines and professional standards.
Suggested Sections

1. Patient Information: Basic demographic and contact details of the patient including full name, date of birth, NHS number, address, and contact information

2. Declaration of Truth: Patient's confirmation that all provided information is accurate and true to the best of their knowledge

3. Consent Statement: Express consent for specific medical procedures, treatments, or data processing, including acknowledgment of risks and benefits

4. Privacy Notice: Information about how patient data will be used, stored, shared and protected in accordance with UK GDPR and Data Protection Act 2018

5. Signature Block: Space for patient signature, date, and witness signature where required, including capacity verification

Optional Sections

1. Emergency Contact Details: Section for recording next of kin or emergency contact information, used for ongoing care or emergency situations

2. Medical History Summary: Section for recording relevant medical history, allergies, and current medications, used for new patient registration or specific treatments

3. Advance Decisions: Section for documenting patient's preferences for future medical treatment and care decisions

4. Mental Capacity Assessment: Section for documenting assessment of patient's capacity to make decisions, used when capacity might be in question

Suggested Schedules

1. Information Leaflet: Detailed information about specific procedures, treatments, or services being provided

2. Rights and Responsibilities: Comprehensive summary of patient rights and responsibilities under NHS and relevant healthcare legislation

3. Privacy Policy: Detailed data protection and privacy information, including data sharing agreements and patient rights under UK GDPR

4. Consent Forms: Additional specific consent forms for particular procedures or data processing activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























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Relevant Industries
Relevant Teams
Relevant Roles
Industries

UK GDPR: UK General Data Protection Regulation governing how personal data must be processed, stored and protected

Data Protection Act 2018: UK's implementation of data protection law, working alongside UK GDPR to regulate personal data processing

PECR: Privacy and Electronic Communications Regulations governing electronic communications and data privacy

Health and Social Care Act 2012: Primary legislation organizing the NHS and healthcare delivery in England

Mental Capacity Act 2005: Law protecting and empowering people who may lack the mental capacity to make their own decisions

Access to Health Records Act 1990: Legislation governing rights of access to health records, particularly for deceased patients

Medical Act 1983: Principal legislation governing medical practice and professional regulation in the UK

NHS Act 2006: Consolidated legislation setting out the framework for NHS healthcare services

Human Rights Act 1998: Incorporates European Convention on Human Rights into UK law, particularly Article 8 regarding privacy

Equality Act 2010: Protects people from discrimination and promotes a fair and equal society

GMC Guidance: Professional guidelines from the General Medical Council for medical practitioners

NHS England Guidelines: Official guidance and standards for NHS healthcare delivery and patient care

CQC Requirements: Care Quality Commission regulatory requirements for healthcare providers

Common Law Duty of Confidentiality: Legal obligation to keep personal information and medical records confidential

Caldicott Principles: Guidelines for handling patient-identifiable information in the healthcare sector

Professional Standards Authority Guidelines: Standards and guidelines for healthcare professionals and regulatory bodies

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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