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Hold Harmless Contract Template for England and Wales

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Key Requirements PROMPT example:

Hold Harmless Contract

"I need a Hold Harmless Contract to protect my events management company from liability when organizing a series of outdoor music festivals across England between May and September 2025, with specific coverage for weather-related incidents and crowd management risks."

Document background
Hold Harmless Contracts are essential risk management tools used when parties need to allocate potential legal liability in their business relationships. These agreements, governed by English and Welsh law, are commonly used in situations where one party wishes to protect another from potential claims, damages, or losses arising from specific activities or circumstances. The document typically includes detailed provisions about the scope of protection, exclusions, duration, and any specific conditions or requirements. It's particularly important to note that under UK law, certain liabilities cannot be excluded, such as death or personal injury caused by negligence.
Suggested Sections

1. Parties: Identifies the indemnifier and indemnitee with full legal names and addresses

2. Background: Explains the context and purpose of the hold harmless agreement

3. Definitions: Defines key terms used throughout the agreement including 'Indemnification', 'Claims', and 'Losses'

4. Scope of Indemnification: Details what activities, risks, or circumstances are covered by the hold harmless agreement

5. Duration: Specifies how long the indemnification remains in effect

6. Governing Law: Specifies that English and Welsh law governs the agreement

Optional Sections

1. Insurance Requirements: Details any insurance requirements for either party, including types of coverage and minimum amounts

2. Limitation of Liability: Specifies any caps on indemnification amounts and exceptions to the hold harmless provisions

3. Notice Requirements: Sets out procedures for notifying parties of claims and time limits for such notifications

Suggested Schedules

1. Schedule of Covered Activities: Detailed list of specific activities, events, or circumstances covered by the indemnification

2. Insurance Certificates: Copies of relevant insurance policies and certificates required under the agreement

3. Risk Assessment: Documentation of identified risks being indemnified against and their potential impact

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant Industries
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Industries

Unfair Contract Terms Act 1977: Primary legislation that regulates unfair terms in contracts, particularly exclusion clauses. Cannot exclude liability for death, personal injury, or unreasonable terms.

Consumer Rights Act 2015: Key legislation that applies when one party is a consumer, providing additional protections and rights for consumers in contracts.

Contracts (Rights of Third Parties) Act 1999: Legislation governing how third parties may enforce terms of a contract, relevant for hold harmless agreements affecting third party rights.

Supply of Goods and Services Act 1982: Legislation setting out implied terms in contracts for the supply of goods and services, which may affect indemnity provisions.

Doctrine of Consideration: Common law principle requiring that all contracts must be supported by consideration (something of value) to be legally binding.

Contract Formation Principles: Common law rules governing how valid contracts are formed, including offer, acceptance, intention to create legal relations, and certainty of terms.

Privity of Contract: Legal doctrine stating that a contract cannot confer rights or impose obligations upon any person who is not a party to the contract.

Reasonableness Test: Legal requirement that exclusion clauses and indemnity provisions must be reasonable to be enforceable under English law.

Hedley Byrne & Co Ltd v Heller & Partners Ltd [1964]: Key case law establishing the principle of liability for negligent misstatement and the scope of duty of care.

Smith v Eric S Bush [1990]: Landmark case concerning the reasonableness of exclusion clauses and the limits of liability disclaimers.

Photo Production Ltd v Securicor Transport Ltd [1980]: Important case law regarding the enforcement of exclusion clauses in commercial contracts.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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