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Driving Record Consent Form Template for England and Wales

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Key Requirements PROMPT example:

Driving Record Consent Form

"I need a Driving Record Consent Form for my logistics company that will allow us to check driving records of potential delivery drivers, ensuring compliance with both DVLA requirements and our insurance policy requirements for the 2025 fiscal year."

Document background
The Driving Record Consent Form is essential for organizations in England and Wales that need to verify individuals' driving histories. This document is commonly used in employment screening, insurance assessments, and vehicle rental processes. It ensures compliance with UK data protection legislation while providing a standardized approach to obtaining consent for accessing DVLA records. The form includes personal details, specific consent declarations, and clearly defined purposes for data access, making it a crucial tool for risk management and regulatory compliance.
Suggested Sections

1. Personal Information: Collection of individual's details including full name, address, date of birth, and driving license number

2. Purpose of Consent: Clear statement explaining why driving record access is being requested and how information will be used

3. Data Protection Statement: Information about how personal data will be processed, stored, and protected in accordance with UK GDPR and Data Protection Act 2018

4. Consent Declaration: Explicit consent statement for accessing driving records, including duration of consent validity

5. Rights and Withdrawal: Information about individual's rights and how to withdraw consent

Optional Sections

1. Employer Details: Section for employer information when form is used for employment purposes

2. Insurance Company Details: Section for insurance company information when form is used for insurance purposes

3. Third Party Authorization: Additional section when driving record information needs to be shared with specified third parties

4. Vehicle Details: Section for specific vehicle information if relevant to the purpose of the check

Suggested Schedules

1. Privacy Notice: Detailed information about data processing practices, retention periods, and data subject rights

2. DVLA Information Sheet: Standard DVLA guidance on driving record access and usage

3. Consent Withdrawal Form: Template form for withdrawing consent in the future

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Industries

UK GDPR and Data Protection Act 2018: Primary legislation governing how personal data should be collected, processed, and stored in the UK. Key considerations for consent forms include lawful basis for processing, data subject rights, and data protection principles.

Road Traffic Act 1988: Fundamental legislation establishing the framework for driving licenses, records, and road safety in England and Wales. Contains provisions about driving record maintenance and access.

Road Traffic (New Drivers) Act 1995: Specific legislation dealing with new drivers and their records, including probationary period requirements and penalty point considerations.

VOSA Regulations: Vehicle Operator and Services Agency regulations governing access to driving records and specific requirements for professional drivers.

DVLA D796 Guidelines: Driver and Vehicle Licensing Agency specific guidelines regarding the access and sharing of driving license information and records.

Freedom of Information Act 2000: Legislation regarding access to personal information held by public bodies, relevant for understanding how driving records can be accessed and shared.

Employment Rights Act 1996: Employment law considerations when the driving record consent form is being used for employment purposes.

Equality Act 2010: Anti-discrimination legislation ensuring fair treatment in employment and service provision contexts when requesting driving records.

Consumer Rights Act 2015: Relevant when the consent form is part of a consumer service, ensuring fair and transparent terms and conditions.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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