Disclosure Letter

Disclosure Letter Template for Denmark

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Document background

A Disclosure Letter is an essential component of corporate transactions under Danish law, particularly in mergers and acquisitions. This document accompanies the main transaction agreement (such as a Share Purchase Agreement or Asset Purchase Agreement) and serves to disclose exceptions, qualifications, or additional information relating to the warranties and representations made in the main agreement. The Disclosure Letter helps allocate risk between parties by allowing the seller to avoid liability for matters that have been properly disclosed. Under Danish law, disclosures must be made in good faith and with sufficient detail to enable the recipient to understand their significance. The document is particularly important given Denmark's emphasis on transparency in business transactions and the legal principle of loyal behavior (loyalitetspligt) between contracting parties.

Suggested Sections

1. Date and Parties: Identification of sender and recipient(s) of the disclosure letter, including full legal names and addresses

2. Reference Transaction: Clear identification of the transaction or agreement to which the disclosures relate (e.g., share purchase agreement, merger agreement)

3. Purpose: Statement of the purpose of the disclosure letter and its relationship to the main agreement

4. General Qualifications: Standard qualifications and limitations applicable to all disclosures

5. Disclosure Statements: Main body of specific disclosures, organized by reference to the warranties in the main agreement

Optional Sections

1. Definitions: Specific terms used in the disclosure letter that require definition - only needed if terms are used that are not already defined in the main agreement

2. Non-Disclosure Provisions: Additional confidentiality provisions - include when the main agreement's confidentiality provisions don't adequately cover the disclosed information

3. Fair Disclosure Statement: Statement about the fair and accurate nature of disclosures - include when required by the main agreement or when dealing with regulated industries

4. Updating Mechanisms: Provisions for updating disclosures - include when the disclosure period extends over time

5. Third Party Rights: Statements regarding third party rights in relation to the disclosures - include when third party information is included in the disclosures

Suggested Schedules

1. Disclosure Bundle Index: Index of all documents referenced in the disclosure letter

2. General Disclosures: Disclosures that apply generally to all warranties

3. Specific Warranty Disclosures: Detailed disclosures organized by warranty number/category

4. Data Room Index: Index of documents in the data room, if applicable

5. Supporting Documentation: Copies of key documents referenced in the disclosures

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