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Virtual Assistant Non Disclosure Agreement for Germany

Virtual Assistant Non Disclosure Agreement Template for Germany

A comprehensive non-disclosure agreement tailored for virtual assistant relationships under German law, incorporating requirements from the German Civil Code (BGB), Trade Secrets Act (GeschGehG), and data protection regulations including GDPR and BDSG. The document establishes confidentiality obligations, data protection measures, and security requirements specific to remote digital service provision, while ensuring compliance with German legal standards for protecting business information and personal data. It addresses both traditional confidentiality aspects and modern digital workplace considerations.

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What is a Virtual Assistant Non Disclosure Agreement?

This Virtual Assistant Non Disclosure Agreement is designed for businesses and individuals operating under German law who engage virtual assistants for remote administrative, technical, or creative support. The document becomes necessary when virtual assistants require access to confidential business information, customer data, or internal systems to perform their duties. It incorporates requirements from German privacy laws, including GDPR and BDSG, while addressing specific concerns related to remote digital work. This agreement is particularly relevant given the increasing reliance on virtual assistants and the need to protect sensitive information in digital environments. The document includes provisions for data security, confidentiality obligations, and breach protocols, ensuring compliance with German trade secret protection laws and digital service regulations.

What sections should be included in a Virtual Assistant Non Disclosure Agreement?

1. Parties: Identification of the contracting parties - the company/individual engaging the virtual assistant and the virtual assistant (individual or company)

2. Background: Context of the agreement, nature of virtual assistant services, and reason for requiring confidentiality

3. Definitions: Definitions of key terms including Confidential Information, Services, Personal Data, Trade Secrets, and other relevant terms

4. Scope of Confidentiality: Detailed description of what constitutes confidential information and the extent of protection

5. Confidentiality Obligations: Core obligations regarding handling and protecting confidential information

6. Data Protection Compliance: GDPR and BDSG compliance requirements, data handling procedures, and security measures

7. Security Measures: Specific technical and organizational measures required for protecting confidential information

8. Duration of Confidentiality: Time period for which confidentiality obligations remain in effect

9. Return or Destruction of Information: Procedures for handling confidential information upon termination

10. Breach and Consequences: Actions constituting breach and resulting consequences/penalties

11. Governing Law and Jurisdiction: Specification of German law application and jurisdiction for disputes

What sections are optional to include in a Virtual Assistant Non Disclosure Agreement?

1. Intellectual Property Rights: Additional provisions regarding IP rights when VA handles creative or technical work

2. Third-Party Disclosure: Rules for sharing information with authorized third parties, used when VA may need to collaborate

3. Remote Work Security: Specific provisions for securing information when working remotely, used for fully remote VAs

4. Subcontractor Provisions: Requirements for handling confidential information if VA uses subcontractors

5. International Data Transfer: Provisions for cross-border data transfers when VA operates from another country

6. Non-Competition: Optional restrictions on working with competitors, if relevant to the business relationship

7. Insurance Requirements: Provisions requiring professional liability or cyber insurance coverage

What schedules should be included in a Virtual Assistant Non Disclosure Agreement?

1. Schedule 1: Specified Confidential Information: Detailed list of specific types of confidential information covered

2. Schedule 2: Approved Security Protocols: Technical specifications for handling and storing confidential information

3. Schedule 3: Authorized Systems and Tools: List of approved software, platforms, and tools for handling confidential information

4. Appendix A: Data Processing Agreement: Detailed GDPR-compliant data processing terms and conditions

5. Appendix B: Security Breach Protocol: Step-by-step procedures for handling security or confidentiality breaches

6. Appendix C: Approved Third Parties: List of pre-approved third parties who may access certain confidential information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Germany

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions






























Clauses



























Relevant Industries

Technology

Professional Services

Financial Services

Healthcare

E-commerce

Real Estate

Education

Consulting

Legal Services

Marketing and Advertising

Manufacturing

Retail

Insurance

Telecommunications

Media and Entertainment

Relevant Teams

Legal

Human Resources

Operations

Administration

Information Technology

Compliance

Data Protection

Executive Office

Procurement

Risk Management

Relevant Roles

Chief Executive Officer

Business Owner

Office Manager

Executive Assistant

Virtual Assistant

Operations Manager

Human Resources Manager

Project Manager

Legal Counsel

Data Protection Officer

Information Security Manager

Administrative Manager

Department Head

Small Business Owner

Startup Founder

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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