The Vacate Apartment Letter is a crucial document in German residential tenancy law, used when a tenant needs to formally notify their landlord of their intention to end their lease and vacate the property. This document must be prepared in accordance with German legal requirements, particularly those outlined in the German Civil Code (BGB). It is typically used at the end of a rental relationship and must include specific information such as the property details, vacation date, and proposed handover arrangements. The letter serves multiple purposes: it provides legal documentation of the notice to vacate, initiates the property return process, and helps coordinate the final inspection and handover procedures. The timing and content of this document are critical, as they affect both the tenant's obligations and their security deposit return.
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1. Sender Details: Full name and current address of the tenant
2. Recipient Details: Landlord's or property management's full name and address
3. Date: Current date of writing the letter
4. Property Identification: Complete address and details of the rental property, including apartment number if applicable
5. Formal Notice of Vacation: Clear statement of intention to vacate the property
6. Vacation Date: Specific date when the property will be vacated, ensuring compliance with notice periods
7. Request for Property Inspection: Proposed date and time for final inspection and handover
8. Contact Information: Current phone number and email for coordination purposes
9. Closing and Signature: Formal closing, tenant's signature and printed name
1. Reason for Vacation: Include when required by lease or when reason might be relevant (e.g., job relocation)
2. Security Deposit Return: Include when addressing the return of the security deposit and providing bank details
3. Forwarding Address: Include when new address is already known and needs to be provided
4. Utility Transfer: Include when addressing the transfer or termination of utility contracts
5. Renovation Details: Include when discussing any renovation or restoration work to be completed
1. Current Lease Agreement Copy: Reference copy of the original lease agreement
2. Property Handover Protocol Template: Template for documenting property condition during final inspection (Übergabeprotokoll)
3. Utility Meter Reading Form: Form for recording final utility meter readings
4. Photo Documentation: Current photographs of the property condition, if relevant
5. Renovation Agreement: Any specific agreements regarding property restoration or renovation requirements
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