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The Late Payment Reminder Letter is a critical business document used when payment for goods or services remains outstanding beyond the agreed-upon terms. Under German law, particularly BGB § 286, a formal reminder (Mahnung) is typically required to establish default status unless a specific payment date was previously agreed upon. This document serves multiple purposes: it formally documents the payment request, establishes legal default, and opens the way for charging statutory default interest and pursuing further legal remedies if necessary. The letter must include specific elements to be legally effective in Germany, such as clear identification of the debt, payment details, and deadline for payment. It represents an important step in the debt collection process, balancing the need to maintain business relationships while protecting the creditor's legal rights to receive payment.

1. Sender Details: Full company name, address, and contact information of the creditor

2. Recipient Details: Full name and address of the debtor, including any reference numbers

3. Date: Current date of the reminder letter

4. Subject Line: Clear identification as a payment reminder, including invoice number(s)

5. Outstanding Payment Details: Specific amount owed, original invoice number(s), and original due date

6. Payment History: Brief reference to previous payment requests or reminders if applicable

7. Legal Basis: Reference to relevant legal provisions (BGB § 286, § 288) and contractual terms

8. Payment Instructions: Bank details, payment deadline, and acceptable payment methods

9. Consequences of Non-Payment: Clear statement of next steps if payment is not received

10. Closing: Professional closing statement and signature block