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Due On Receipt Invoice Template for Germany

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Key Requirements PROMPT example:

Due On Receipt Invoice

"I need a Due On Receipt Invoice for consulting services provided to a German technology company, including detailed hourly breakdowns for three consultants and applicable VAT calculations, to be issued on March 15, 2025."

Document background
The Due On Receipt Invoice is a fundamental business document used when immediate payment is required for goods or services provided. Under German law, particularly the German Commercial Code (HGB) and VAT Act (UStG), this document must contain specific elements including detailed business information, tax identification numbers, and clear payment terms. It's commonly used in scenarios requiring prompt payment, such as one-time purchases, urgent services, or when dealing with new customers without established credit terms. The document serves multiple purposes: it acts as a formal payment request, provides tax documentation, and establishes a legal basis for payment collection. The immediate payment requirement must be clearly stated to comply with German legal requirements and ensure enforceability.
Suggested Sections

1. Invoice Header: Contains invoice number, date, and 'Due on Receipt' payment terms clearly stated

2. Seller Information: Complete business details including name, address, tax ID, VAT number, and banking information

3. Buyer Information: Complete client details including name, address, and any relevant tax/VAT numbers

4. Service/Product Details: Itemized list of products/services with descriptions, quantities, and unit prices

5. Calculation Section: Subtotal, VAT calculation (if applicable), and total amount due

6. Payment Information: Bank details, accepted payment methods, and explicit statement of immediate payment requirement

7. Legal Notices: Mandatory legal information including VAT-related notices and reference to applicable German law

Optional Sections

1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract

2. Delivery Information: Required for physical goods, including delivery date and shipping address

3. Special Discounts: When discounts or special pricing have been applied

4. Small Business Notice: Required if operating under Kleinunternehmerregelung (§19 UStG)

5. Reverse Charge Notice: Required for B2B services to EU clients outside Germany

6. Contact Information: Additional contact details for billing queries or customer service

7. Terms and Conditions: Include when specific terms beyond standard due-on-receipt apply

Suggested Schedules

1. Detailed Service Breakdown: Itemized breakdown of services with time/material details

2. Product Specifications: Detailed product specifications or service descriptions

3. Supporting Documentation: Delivery notes, time sheets, or other supporting evidence

4. VAT Calculation Details: Detailed breakdown of VAT calculations for multiple rates or cross-border transactions

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses
















Relevant Industries

Retail

Professional Services

Manufacturing

Information Technology

Construction

Healthcare

Education

Consulting

Wholesale Trade

Transportation and Logistics

Real Estate

Creative Industries

Financial Services

Legal Services

Relevant Teams

Finance

Accounting

Sales

Legal

Tax

Treasury

Credit Control

Customer Service

Administration

Operations

Relevant Roles

Accounts Receivable Manager

Finance Director

Billing Coordinator

Tax Manager

Accounting Manager

Credit Controller

Financial Controller

Business Owner

Sales Manager

Account Manager

Chief Financial Officer

Bookkeeper

Finance Assistant

Treasury Manager

Collections Specialist

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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