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Late Payment Reminder Letter Template for Nigeria

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Late Payment Reminder Letter

"I need a Late Payment Reminder Letter for a first-time late-paying client who owes NGN 750,000 for consulting services provided, with the original payment due on January 15, 2025; the tone should be professional but gentle as they're a valued client."

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What is a Late Payment Reminder Letter?

The Late Payment Reminder Letter is an essential business document used when a payment becomes overdue and formal communication is needed to request settlement. It serves as an important step in the debt collection process under Nigerian law, typically sent after the payment deadline has passed but before considering legal action. This document should clearly state the outstanding amount, reference the original invoice(s), and provide clear payment instructions while maintaining professional business relationships. The timing of sending this letter is crucial - it should be sent promptly after the payment becomes overdue, but with consideration for Nigerian business customs and practices. The letter can range from a gentle reminder for first-time late payments to more assertive communications for long-overdue accounts, potentially including references to late payment interest charges as permitted under Nigerian commercial law.

What sections should be included in a Late Payment Reminder Letter?

1. Sender Details: Full company name, address, and contact information of the creditor

2. Date: Current date of the letter

3. Recipient Details: Full name, address, and contact information of the debtor

4. Reference Line: Invoice number(s) and/or account reference

5. Subject Line: Clear indication that this is a payment reminder

6. Outstanding Payment Details: Specific amount owed, original due date, and current status

7. Payment Instructions: Clear details on how to make the payment, including bank details or other payment methods

8. Response Timeline: Deadline for response or payment

9. Contact Information: Specific person or department to contact for queries

10. Signature Block: Name and position of the sender

What sections are optional to include in a Late Payment Reminder Letter?

1. Late Payment Interest Notice: Include when applying interest charges to the outstanding amount as per agreement terms

2. Previous Communications Reference: Include when this is not the first reminder, referencing previous attempts to collect payment

3. Legal Action Warning: Include in final reminders when legal action may be considered

4. Payment Plan Option: Include when willing to offer flexible payment arrangements

5. Impact on Business Relationship: Include for long-term business partners to emphasize the importance of maintaining good payment practices

What schedules should be included in a Late Payment Reminder Letter?

1. Payment History Schedule: Detailed list of all relevant invoices, due dates, and amounts

2. Interest Calculation Appendix: Breakdown of how any late payment interest has been calculated

3. Copy of Original Invoice(s): Attached copies of unpaid invoices referenced in the letter

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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