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Late Payment Reminder Letter
"I need a Late Payment Reminder Letter for a first-time late-paying client who owes NGN 750,000 for consulting services provided, with the original payment due on January 15, 2025; the tone should be professional but gentle as they're a valued client."
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1. Sender Details: Full company name, address, and contact information of the creditor
2. Date: Current date of the letter
3. Recipient Details: Full name, address, and contact information of the debtor
4. Reference Line: Invoice number(s) and/or account reference
5. Subject Line: Clear indication that this is a payment reminder
6. Outstanding Payment Details: Specific amount owed, original due date, and current status
7. Payment Instructions: Clear details on how to make the payment, including bank details or other payment methods
8. Response Timeline: Deadline for response or payment
9. Contact Information: Specific person or department to contact for queries
10. Signature Block: Name and position of the sender
1. Late Payment Interest Notice: Include when applying interest charges to the outstanding amount as per agreement terms
2. Previous Communications Reference: Include when this is not the first reminder, referencing previous attempts to collect payment
3. Legal Action Warning: Include in final reminders when legal action may be considered
4. Payment Plan Option: Include when willing to offer flexible payment arrangements
5. Impact on Business Relationship: Include for long-term business partners to emphasize the importance of maintaining good payment practices
1. Payment History Schedule: Detailed list of all relevant invoices, due dates, and amounts
2. Interest Calculation Appendix: Breakdown of how any late payment interest has been calculated
3. Copy of Original Invoice(s): Attached copies of unpaid invoices referenced in the letter
Authors
Retail
Manufacturing
Construction
Professional Services
Technology
Healthcare
Education
Financial Services
Agriculture
Real Estate
Telecommunications
Energy
Transportation
Wholesale Trade
Mining
Finance
Accounts Receivable
Credit Control
Collections
Treasury
Accounting
Customer Service
Legal
Sales
Administration
Finance Manager
Accounts Receivable Specialist
Credit Controller
Financial Controller
Collections Manager
Billing Coordinator
Account Manager
Business Development Manager
Office Manager
Chief Financial Officer
Bookkeeper
Treasury Manager
Credit Risk Manager
Financial Analyst
Small Business Owner
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