Employee Confirmation Evaluation Form

Employee Confirmation Evaluation Form Template for Germany

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Key Requirements PROMPT example:

"I need an Employee Confirmation Evaluation Form for our IT department that includes detailed technical skills assessment criteria and is compliant with German data protection laws, to be used for evaluating software developers completing their probationary period in March 2025."

Document background

The Employee Confirmation Evaluation Form is a critical document used in German employment relationships to formalize the assessment process at the end of an employee's probationary period. This document is typically implemented within the first six months of employment (the standard probationary period under German law) and serves as the basis for deciding whether to confirm an employee in their permanent position. The form must comply with various German labor laws, including the Civil Code (BGB), Data Protection Act (BDSG), and Works Constitution Act (BetrVG). It includes detailed evaluation criteria, performance assessments, and recommendations regarding permanent employment, while ensuring objective evaluation standards and protection against discrimination as required by the General Equal Treatment Act (AGG). The document is essential for maintaining clear documentation of the evaluation process and supporting decisions regarding continued employment.

Suggested Sections

1. Employee Information: Basic details including employee name, position, department, start date, and evaluation period

2. Evaluator Information: Details of the supervisor/manager conducting the evaluation

3. Performance Criteria: Standard evaluation metrics including job knowledge, quality of work, productivity, reliability, and teamwork

4. Achievement of Objectives: Assessment of specific goals and targets set during the probationary period

5. Behavioral Competencies: Evaluation of work behavior, communication skills, and organizational fit

6. Overall Assessment: Summary evaluation and recommendation regarding permanent employment

7. Confirmation Decision: Final decision regarding permanent employment status

8. Signatures: Space for signatures of evaluator, employee, and HR representative

Optional Sections

1. Development Needs: Identified areas for improvement and development - include when specific training or development needs are identified

2. Project Contributions: Specific project involvement and achievements - include for project-based roles

3. Technical Skills Assessment: Detailed evaluation of specific technical competencies - include for technical positions

4. Leadership Potential: Assessment of leadership capabilities - include for management-track positions

5. Works Council Comments: Space for works council input - include when works council is involved in the evaluation process

Suggested Schedules

1. Performance Metrics Sheet: Detailed breakdown of performance scores and ratings

2. Job Description: Original job description against which performance is evaluated

3. Objective Setting Document: Initial objectives set at the start of employment

4. Training Record: Record of training and development activities during probation

5. Previous Evaluation Notes: Notes from any interim evaluations during the probationary period

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Banking and Financial Services

Information Technology

Manufacturing

Healthcare

Professional Services

Retail

Education

Public Sector

Telecommunications

Construction

Automotive

Chemical Industry

Logistics

Media and Entertainment

Energy and Utilities

Relevant Teams

Human Resources

Personnel Development

Talent Management

Leadership Development

Organizational Development

Employee Relations

Legal

Compliance

Training and Development

Recruitment

Relevant Roles

HR Manager

HR Director

Department Manager

Team Leader

Senior Manager

Operations Manager

Managing Director

HR Business Partner

Personnel Officer

Recruitment Manager

Head of Department

Division Director

Line Manager

Supervisor

Chief Human Resources Officer

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Authors

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