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The Business Rejection Letter is a crucial document in German business communications, used when formally declining business proposals, partnership opportunities, or vendor applications. This document must comply with German legal requirements, including the German Civil Code (BGB), General Equal Treatment Act (AGG), and EU GDPR regulations. The letter should be drafted with careful attention to German business etiquette, which typically emphasizes formality, clarity, and professionalism. When crafting a Business Rejection Letter, consideration must be given to potential future business relationships, data protection requirements, and the need to avoid any discriminatory language or practices that could violate German law. The document should include appropriate references to previous communications, clear reasoning for the rejection (while maintaining appropriate discretion), and necessary legal disclaimers.

1. Letterhead and Date: Company letterhead with full contact details and current date in German format (DD.MM.YYYY)

2. Recipient Details: Full name, title, and address of the recipient and their company

3. Reference Line: Reference to the original proposal or application, including any relevant reference numbers or dates

4. Salutation: Formal greeting using the recipient's title and surname

5. Acknowledgment: Recognition of the received proposal/application and expression of appreciation

6. Rejection Statement: Clear but polite statement of rejection

7. Brief Explanation: Concise, professional reason for the rejection without detailed justification

8. Professional Closing: Courteous closing statement with good wishes for future endeavors

9. Signature Block: Full name, title, and company of the sender with space for signature