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Staff Agreement Letter for Switzerland

Staff Agreement Letter Template for Switzerland

A Staff Agreement Letter under Swiss law serves as a formal employment offer and initial employment contract document that outlines the key terms and conditions of employment while complying with Swiss legal requirements, particularly the Swiss Code of Obligations (CO) and Federal Labor Law (ArG). This document establishes the employment relationship by detailing essential elements such as position, compensation, working hours, and benefits, while incorporating mandatory Swiss employment provisions. It is structured as a professional letter rather than a lengthy contract, making it more approachable while maintaining legal validity and ensuring all necessary employment terms are properly documented.

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What is a Staff Agreement Letter?

The Staff Agreement Letter is a fundamental document in Swiss employment relations, used when formally offering employment and establishing the initial employment relationship between an employer and employee. It must comply with Swiss employment law, particularly Articles 319-362 of the Swiss Code of Obligations, which govern employment contracts. This document is typically issued after successful job negotiations and before employment commencement, combining the functions of an offer letter and a basic employment contract. The Staff Agreement Letter includes mandatory employment terms required by Swiss law, such as role description, compensation, working hours, and notice periods, while maintaining a professional yet approachable letter format. It serves as the foundation for the employment relationship and is often accompanied by more detailed policies and procedures provided in separate documents.

What sections should be included in a Staff Agreement Letter?

1. Letter Header: Company letterhead, date, and employee's contact details

2. Greeting: Personal greeting to the employee

3. Introduction: Opening paragraph confirming the job offer and expressing enthusiasm about the employee joining the company

4. Position and Duties: Job title, role description, and primary responsibilities

5. Start Date and Location: Commencement date of employment and primary work location

6. Compensation: Base salary, payment frequency, and currency

7. Working Hours: Standard working hours, days per week, and reference to Swiss labor law requirements

8. Probation Period: Length of probationary period and notice requirements during this time

9. Holiday Entitlement: Annual vacation allowance and public holidays

10. Social Insurance: Confirmation of mandatory Swiss social security contributions

11. Notice Period: Notice period requirements for termination by either party

12. Governing Law: Confirmation that the agreement is governed by Swiss law

13. Acceptance: Instructions for accepting the offer and deadline for response

14. Closing: Professional closing with space for signatures

What sections are optional to include in a Staff Agreement Letter?

1. Bonus Scheme: Details of any variable compensation or bonus arrangements, used when the role includes performance-based pay

2. Language Requirements: Specific language requirements for the role, included when language skills are essential

3. Travel Requirements: Expected business travel obligations, included for roles involving regular travel

4. Remote Work Provisions: Terms for remote working arrangements, included when hybrid or remote work is permitted

5. Additional Benefits: Description of additional benefits such as health insurance contributions, meal allowances, or transportation benefits

6. Confidentiality Clause: Basic confidentiality requirements, included for roles with access to sensitive information

7. Training Commitments: Required training or development programs, included when specific qualifications or training are required

8. Work Permit: Reference to work permit requirements, included for foreign national employees

What schedules should be included in a Staff Agreement Letter?

1. Employee Handbook: Company policies, procedures, and workplace regulations

2. Benefits Summary: Detailed overview of all company benefits and insurance coverage

3. Job Description: Detailed description of the role, responsibilities, and reporting structure

4. Code of Conduct: Company's code of conduct and ethical standards

5. IT Policy: Guidelines for use of company IT systems and equipment

6. Expense Policy: Rules and procedures for business expense reimbursement

7. Working Hours Schedule: Detailed breakdown of working hours, breaks, and overtime arrangements

8. Data Protection Notice: Information about the processing of employee personal data in accordance with Swiss data protection law

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Switzerland

Publisher

Ƶ

Document Type

Agreement Contract

Cost

Free to use
Relevant legal definitions




















Clauses






























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Financial Services

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Relevant Teams

Human Resources

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Relevant Roles

Chief Executive Officer

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Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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