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The Employee Reprimand Letter is a crucial human resources document used in Swiss workplace settings when formal disciplinary action is necessary. It serves as an official written warning to address specific instances of misconduct, performance issues, or policy violations. Under Swiss employment law, particularly the Swiss Code of Obligations, employers must follow certain principles when issuing such warnings, including respect for employee dignity and proportionality in disciplinary measures. The document typically follows verbal warnings and precedes more serious disciplinary actions, potentially including termination. It must be carefully drafted to ensure compliance with Swiss data protection laws and employment regulations, while clearly documenting the issues, expectations for improvement, and potential consequences of non-compliance.

1. Letter Header: Company letterhead, date, and formal addressing of the employee including their full name and position

2. Subject Line: Clear indication that this is a formal warning/reprimand letter

3. Incident Details: Specific description of the misconduct or performance issue, including dates, times, and specific examples

4. Previous Communications: Reference to any prior verbal warnings or discussions about the issue

5. Impact Statement: Explanation of how the behavior affects the workplace, team, or company operations

6. Expected Behavior: Clear outline of the expected conduct or performance standards

7. Corrective Actions: Specific steps the employee must take to address the issue

8. Consequences: Clear statement of what will happen if the behavior continues or standards are not met

9. Support Offered: Description of any assistance, training, or resources being provided to help the employee improve

10. Closing: Signature lines for all relevant parties and date