Smoking Risk Assessment

Smoking Risk Assessment Template for Canada

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Key Requirements PROMPT example:

"I need a Smoking Risk Assessment for a multi-building hospital campus in Vancouver that's opening a new mental health wing in March 2025, with particular focus on addressing both tobacco and cannabis smoking risks for vulnerable patients and staff."

Document background

The Smoking Risk Assessment is a crucial document required for Canadian organizations to evaluate and manage smoking-related risks in their facilities. It is typically prepared when establishing new facilities, updating existing smoking policies, or responding to specific smoking-related incidents or concerns. The assessment addresses requirements under various Canadian federal and provincial legislations, including the Tobacco and Vaping Products Act, Non-smokers' Health Act, and provincial Occupational Health and Safety regulations. The document provides a structured analysis of smoking-related hazards, current control measures, and recommendations for risk mitigation, while considering both traditional tobacco and cannabis smoking implications. It serves as a foundation for developing or updating smoking policies and ensuring compliance with relevant health and safety regulations.

Suggested Sections

1. Executive Summary: Brief overview of key findings, major risks identified, and primary recommendations

2. Introduction: Purpose of the assessment, scope, and methodology used

3. Site Description: Details of the facility or location being assessed, including floor plans and current smoking arrangements

4. Regulatory Framework: Summary of applicable federal, provincial, and local smoking regulations

5. Risk Identification: Detailed analysis of smoking-related hazards including second-hand smoke exposure, fire risks, and ventilation concerns

6. Current Control Measures: Existing smoking policies, designated areas, ventilation systems, and other control measures

7. Risk Analysis and Evaluation: Assessment of identified risks using standard risk matrices and evaluation criteria

8. Recommendations: Specific measures to address identified risks, including engineering controls, administrative controls, and policy changes

9. Implementation Plan: Prioritized action items with proposed timelines and responsible parties

10. Monitoring and Review: Procedures for ongoing monitoring and periodic review of control measures

Optional Sections

1. Special Population Considerations: Additional considerations for vulnerable populations such as pregnant women or individuals with respiratory conditions

2. Economic Impact Analysis: Cost-benefit analysis of proposed control measures and financial implications

3. Cannabis Smoking Considerations: Specific assessment of risks and controls related to cannabis use, where relevant

4. Emergency Response Procedures: Specific procedures for smoking-related emergencies, particularly relevant for industrial settings

5. Environmental Impact Assessment: Analysis of environmental impacts of current smoking arrangements and proposed changes

6. Healthcare Facility Special Requirements: Additional considerations for healthcare settings, including patient smoking areas and medical gas safety

7. Multi-tenant Building Considerations: Special considerations for buildings with multiple occupants or shared spaces

Suggested Schedules

1. Appendix A: Risk Assessment Matrices: Detailed risk scoring matrices and assessment criteria used

2. Appendix B: Site Plans and Drawings: Detailed floor plans showing current and proposed smoking areas, ventilation systems, and fire safety equipment

3. Appendix C: Air Quality Monitoring Data: Results of air quality testing and monitoring in various areas

4. Appendix D: Applicable Legislation: Detailed listing and excerpts of relevant legislation and regulations

5. Appendix E: Consultation Records: Records of stakeholder consultations and feedback

6. Appendix F: Control Measure Specifications: Technical specifications for recommended control measures

7. Appendix G: Implementation Checklist: Detailed checklist for implementing recommended control measures

8. Appendix H: Review and Monitoring Forms: Templates and forms for ongoing monitoring and periodic reviews

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Healthcare

Hospitality

Commercial Real Estate

Manufacturing

Education

Retail

Industrial

Government Facilities

Transportation

Entertainment and Recreation

Mining

Construction

Residential Property Management

Relevant Teams

Health and Safety

Facilities Management

Operations

Human Resources

Legal and Compliance

Risk Management

Property Management

Environmental Services

Security

Building Maintenance

Relevant Roles

Facility Manager

Health and Safety Coordinator

Risk Assessment Specialist

Environmental Health Officer

Occupational Hygienist

Property Manager

Operations Director

Workplace Safety Inspector

Human Resources Manager

Building Services Manager

Compliance Officer

Environmental Manager

Fire Safety Officer

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