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Recruitment Agency Agreement
"I need a Recruitment Agency Agreement for my tech startup based in Ontario, with exclusive agency rights for senior tech roles, including specialized terms for international candidate recruitment and a 90-day replacement guarantee."
1. Parties: Identification of the recruitment agency and the client company, including full legal names and addresses
2. Background: Context of the agreement and brief description of the parties' business relationship
3. Definitions: Key terms used throughout the agreement, including 'Candidates', 'Placement', 'Services', 'Fees'
4. Scope of Services: Detailed description of recruitment services to be provided, including search, screening, and placement processes
5. Agency Obligations: Specific responsibilities of the recruitment agency, including compliance with laws and professional standards
6. Client Obligations: Client's responsibilities, including providing accurate job descriptions and timely feedback
7. Fees and Payment Terms: Fee structure, payment schedules, and conditions for fee payment
8. Confidentiality: Provisions for handling confidential information and data protection requirements
9. Privacy and Data Protection: Compliance with PIPEDA and provincial privacy laws regarding candidate information
10. Non-Solicitation: Restrictions on hiring agency staff or direct hiring of presented candidates
11. Warranties and Representations: Guarantees provided by both parties regarding their capacity and authority
12. Liability and Indemnification: Limitations of liability and indemnification obligations
13. Term and Termination: Duration of agreement and conditions for termination
14. General Provisions: Standard clauses including governing law, notices, and amendment procedures
1. Replacement Guarantee: Terms for replacing candidates who leave within a specified period - used when offering placement guarantees
2. International Recruitment: Additional terms for international candidate recruitment - included when foreign worker recruitment is part of services
3. Volume Discounts: Special pricing for bulk hiring - included for large-scale recruitment arrangements
4. Exclusive Arrangement: Terms for exclusive recruiting rights - used in exclusive agency arrangements
5. Specialized Industry Requirements: Industry-specific compliance requirements - included for regulated industries
6. Multi-jurisdiction Services: Terms for recruiting across multiple provinces - used for nationwide services
7. Success-Based Pricing: Alternative fee structures based on placement success - used for performance-based arrangements
8. Background Check Services: Terms for conducting background checks - included when offering verification services
1. Schedule A - Fee Structure: Detailed breakdown of all fees, including placement fees, retainers, and additional services
2. Schedule B - Service Level Agreement: Specific metrics and timeframes for service delivery and performance standards
3. Schedule C - Required Candidate Information: Template for candidate information and documentation requirements
4. Schedule D - Privacy Policy: Detailed privacy and data protection procedures compliant with Canadian laws
5. Schedule E - Replacement Guarantee Terms: Detailed terms and conditions of the replacement guarantee if offered
6. Appendix 1 - Standard Forms: Collection of standard forms used in the recruitment process
7. Appendix 2 - Reporting Templates: Templates for regular reporting and candidate presentations
8. Appendix 3 - Compliance Checklist: Checklist ensuring compliance with relevant employment and privacy laws
Authors
Technology
Financial Services
Healthcare
Manufacturing
Retail
Professional Services
Education
Construction
Energy
Transportation
Telecommunications
Mining
Agriculture
Hospitality
Non-Profit
Human Resources
Legal
Procurement
Finance
Operations
Compliance
Executive Leadership
Talent Acquisition
Risk Management
Human Resources Director
Chief Human Resources Officer
Talent Acquisition Manager
Recruitment Manager
HR Business Partner
Legal Counsel
Corporate Counsel
Chief Legal Officer
Procurement Manager
Chief Financial Officer
Operations Director
Business Unit Manager
Chief Executive Officer
HR Operations Manager
Compliance Officer
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