The Landlord Demand Letter For Damages is a critical document used in Canadian property management when a landlord seeks to recover costs for property damage caused by tenants beyond normal wear and tear. This document is typically employed after a tenant has moved out or when significant damage is discovered during tenancy, but before initiating formal legal proceedings. It must comply with provincial residential tenancy laws and include specific elements such as damage details, repair costs, supporting evidence, and payment terms. The letter serves multiple purposes: formally documenting the damage claim, providing the tenant with clear payment demands, and establishing a paper trail for potential legal action. It's essential to draft this document carefully as it may be used as evidence in tenant dispute resolution processes or court proceedings, and must align with provincial requirements for damage claims and notice periods.
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1. Sender and Recipient Information: Full legal names and addresses of both the landlord and tenant, including the rental property address
2. Date and Reference Line: Current date and any relevant reference numbers (lease agreement number, tenant ID, etc.)
3. Subject Line: Clear indication that this is a demand letter for damages
4. Lease Agreement Reference: Details of the relevant lease agreement including dates and property address
5. Damage Description: Detailed description of all damages found, including when they were discovered
6. Financial Summary: Itemized list of repair costs or estimates, including any supporting documentation
7. Demand Statement: Clear statement of the total amount demanded and payment deadline
8. Payment Instructions: Specific instructions on how and where to send payment
9. Closing Statement: Professional closing with clear next steps if payment is not received
1. Previous Communications: Reference to any previous attempts to resolve the issue, used when there have been prior discussions or correspondence
2. Security Deposit Details: Information about any security deposit held and how it has been/will be applied, included when there is a security deposit
3. Legal Consequences: Description of potential legal actions if demand is not met, included when escalation seems likely
4. Dispute Resolution Options: Information about available dispute resolution methods, included when willing to negotiate
5. Insurance Claim Reference: Details of any insurance claims filed, included when insurance is involved
1. Photographic Evidence: Photos documenting the damage to the property
2. Repair Estimates: Written estimates or invoices from contractors or repair services
3. Move-out Inspection Report: Copy of the inspection report documenting condition at lease end
4. Original Lease Agreement: Copy of the signed lease agreement showing tenant obligations
5. Communication Records: Copies of relevant previous communications regarding the damage
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