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Collection Agency Demand Letter Template for Canada

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Key Requirements PROMPT example:

Collection Agency Demand Letter

"I need a Collection Agency Demand Letter for a first-time contact with a debtor regarding an unpaid credit card debt of $5,000, including the option for a 20% settlement discount if paid by March 15, 2025."

Document background
The Collection Agency Demand Letter is a critical document in the Canadian debt collection process, typically used when an original creditor has assigned or sold a debt to a collection agency for recovery. This document must strictly comply with provincial collection agency acts and federal regulations, including the Collection and Debt Settlement Services Act and PIPEDA. The letter serves as the formal communication channel between the collection agency and the debtor, containing specific information about the debt, payment demands, and consumer rights. It may be used at various stages of the collection process, from initial contact to final demand, with content varying accordingly. The document must be carefully crafted to avoid violations of collection practices regulations while effectively communicating the demand for payment.
Suggested Sections

1. Letterhead and Date: Collection agency's official letterhead including license number, contact information, and current date

2. Debtor Information: Full name and address of the debtor

3. Creditor Information: Name of the original creditor and account information

4. Debt Details: Clear statement of the debt amount, including principal, interest, and any additional charges

5. Legal Notification: Statement that this is an attempt to collect a debt and any information obtained will be used for that purpose

6. Payment Demand: Clear statement of the amount due and payment deadline

7. Payment Instructions: Methods of payment accepted and how to make payment

8. Consumer Rights: Required statements about the debtor's rights, including the right to dispute the debt

9. Contact Information: How the debtor can contact the collection agency

Optional Sections

1. Dispute Period Notice: Information about the 30-day period to dispute the debt, used when this is the first communication with the debtor

2. Settlement Offer: Details of any settlement options available, used when authorized to make settlement offers

3. Interest Calculation: Breakdown of how interest has been calculated, used when significant interest has accrued

4. Previous Communication Reference: Reference to previous communications, used in follow-up letters

5. Legal Action Warning: Notice of potential legal action, used only in final demand letters and where legally permitted

Suggested Schedules

1. Debt Calculation Schedule: Detailed breakdown of the debt, including principal, interest, fees, and payments made

2. Payment History: Record of previous payments and attempts to collect

3. Original Credit Agreement: Copy or summary of the original credit agreement terms

4. Dispute Form: Standardized form for the debtor to dispute the debt if they choose to do so

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses


















Relevant Industries

Financial Services

Banking

Credit Services

Retail

Healthcare

Telecommunications

Utilities

Professional Services

Insurance

Education

Relevant Teams

Collections

Legal

Compliance

Finance

Accounts Receivable

Risk Management

Credit Control

Customer Service

Operations

Document Management

Relevant Roles

Collections Manager

Debt Recovery Specialist

Credit Manager

Accounts Receivable Manager

Legal Compliance Officer

Collections Legal Counsel

Risk Manager

Credit Control Specialist

Collection Agency Director

Debt Recovery Administrator

Consumer Credit Manager

Financial Services Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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