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An Authorization Letter To Attend Meeting is a crucial document in Canadian business and corporate governance that enables proper delegation of authority for meeting attendance and representation. This document is typically required when a key stakeholder, executive, or authorized individual cannot personally attend an important meeting and needs to delegate their attendance rights to another person. The letter must comply with relevant Canadian federal and provincial legislation, including the Canada Business Corporations Act for corporate meetings and provincial requirements for authorization documents. It includes essential information such as the parties' details, meeting specifics, scope of authority, and duration of authorization. The document is particularly important for maintaining proper corporate governance, ensuring continuity of business operations, and maintaining legal compliance in situations where direct participation is not possible.

1. Date and Place: Current date and location of letter issuance

2. Recipient Details: Name and address of the organization or person conducting the meeting

3. Subject Line: Clear indication that this is an authorization letter for meeting attendance

4. Authorizer Information: Full name, title, and organization of the person giving authorization

5. Authorized Person Details: Full name, title, and identification details of the person being authorized

6. Meeting Details: Specific information about the meeting including date, time, location, and purpose

7. Scope of Authorization: Clear statement of what the authorized person can do at the meeting

8. Duration of Authority: Validity period of the authorization

9. Signature Block: Space for authorizer's signature, name, and date