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The Authorized Signatory Letter is a fundamental corporate governance document used when organizations need to formally delegate signing authority to specific individuals. This document is particularly important in the Canadian business context, where both federal and provincial regulations govern corporate authority and documentation requirements. The letter typically specifies who can sign what types of documents, any monetary limits, duration of authority, and whether joint signatures are required. It's commonly used when new executives join the company, during corporate restructuring, or when establishing new business relationships with banks, suppliers, or other third parties. The document must comply with requirements set forth in the Canada Business Corporations Act and relevant provincial legislation, making it a legally binding instrument that third parties can rely upon.

1. Letter Header: Company letterhead, date, and reference number if applicable

2. Addressee Details: The 'To Whom It May Concern' statement or specific recipient details

3. Corporate Identity: Clear identification of the authorizing company, including full legal name and registration details

4. Authorization Statement: Clear statement designating the authorized signatory, including their full name and position

5. Scope of Authority: Detailed description of what the signatory is authorized to sign for and any monetary limits

6. Duration: Period for which the authorization is valid

7. Corporate Approval: Reference to the board resolution or corporate authority backing this authorization

8. Signature Block: Space for authorized corporate officer(s) to sign, including their names and titles