The Accounts Receivable Demand Letter is a crucial business document used when formal collection efforts become necessary for outstanding payments in Canada. This document is typically employed after regular invoicing and informal collection attempts have failed to secure payment. It serves as a formal notice to the debtor, outlining the specific amount owed, payment history, and deadline for payment, while complying with Canadian federal and provincial debt collection regulations. The letter must strike a balance between firmness and professionalism, clearly stating the consequences of non-payment while maintaining legal compliance. It's an essential step before pursuing legal action and must include all legally required elements to be enforceable in Canadian courts.
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1. Sender's Information: Complete business name, address, and contact details of the creditor
2. Date: Current date of the letter issuance
3. Recipient's Information: Complete name, address, and contact details of the debtor
4. Subject Line: Clear indication that this is a demand for payment, including reference numbers
5. Outstanding Amount Details: Precise amount owed, including original amount, interest, and any additional charges
6. Payment History: Brief summary of the debt origin and any partial payments made
7. Payment Demand: Clear statement of demand for payment, including the total amount and deadline
8. Payment Instructions: Detailed information on how and where to make the payment
9. Consequences of Non-Payment: Statement of potential legal action if payment is not received by the deadline
1. Previous Communications Reference: Include when there have been prior attempts to collect the debt, summarizing previous correspondence
2. Interest Calculation Details: Include when charging interest, showing how interest has been calculated and the legal basis for interest charges
3. Payment Plan Options: Include when the creditor is willing to accept installment payments or negotiate payment terms
4. Security Details: Include when the debt is secured by any assets or guarantees
5. Dispute Resolution Process: Include when offering a formal process for disputing the debt
6. Return Slip: Include when requesting the debtor to acknowledge receipt or respond with payment intentions
1. Statement of Account: Detailed breakdown of all transactions, payments, and charges
2. Copy of Original Invoice(s): Copies of relevant invoices or contracts showing the origin of the debt
3. Interest Calculation Schedule: Detailed breakdown of interest calculations if applicable
4. Payment History Record: Chronological record of all payments and attempts to collect
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Manufacturing
Retail
Professional Services
Construction
Technology
Healthcare
Education
Wholesale Distribution
Logistics
Real Estate
Consulting
Legal Services
Relevant Teams
Accounts Receivable
Finance
Legal
Credit Control
Collections
Treasury
Administration
Risk Management
Corporate Services
Relevant Roles
Accounts Receivable Manager
Credit Controller
Financial Controller
Collections Specialist
Accounts Manager
Credit Manager
Finance Director
Business Owner
Chief Financial Officer
Accounts Receivable Clerk
Credit Analysis Manager
Treasury Manager
Legal Counsel
Collection Coordinator
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