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The Termination For Convenience Letter is a crucial document used in Belgian employment law when an employer wishes to end an employment relationship without cause. It must comply with the strict requirements of Belgian labor law, including the harmonized notice period system introduced by the Act of 26 December 2013. This document is typically used in situations where the termination is not due to employee misconduct or poor performance, but rather due to business decisions, reorganization, or other non-disciplinary reasons. The letter must carefully detail the notice period or payment in lieu of notice, which in Belgium is calculated based on the employee's length of service and status. It should also address various statutory requirements, including vacation pay, pro-rated thirteenth month payment (if applicable), and other benefits. The document serves both as a legal requirement and as a formal communication tool, ensuring transparency and clarity in the termination process.

1. Letter Header: Formal business letter header including sender's details, recipient's details, and date

2. Subject Line: Clear indication that this is a termination notice

3. Contract Reference: Reference to the original contract or employment agreement being terminated

4. Termination Statement: Clear and unambiguous statement of termination for convenience with reference to relevant contract clause

5. Effective Date: Specification of the termination date and notice period in accordance with Belgian law

6. Outstanding Obligations: Summary of any remaining obligations, payments, or benefits due

7. Return of Property: Instructions regarding company property return

8. Contact Information: Details of who to contact for questions or further information

9. Closing: Formal letter closing with signature block