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The Termination For Convenience Letter is a crucial document in Nigerian business practice, used when an employer wishes to end an employment relationship or contract without citing specific cause, relying instead on contractual provisions that allow termination for convenience. This document type is particularly relevant in situations where business circumstances change, restructuring occurs, or strategic directions shift, requiring the termination of otherwise satisfactory employment relationships. The letter must carefully balance legal compliance with Nigerian Labour Act requirements, professional courtesy, and practical considerations such as notice periods, final payments, and transition arrangements. It should clearly state the termination decision, effective date, and next steps while maintaining a professional tone and ensuring all legal obligations under Nigerian law are addressed.

1. Letter Header: Company letterhead, date, reference number, and recipient's address details

2. Subject Line: Clear indication that this is a Termination for Convenience Notice

3. Opening Statement: Reference to the relevant contract or agreement being terminated

4. Termination Notice: Clear statement of termination decision and effective date, citing the convenience clause

5. Notice Period: Specification of the notice period being given, in compliance with Nigerian Labour Act requirements

6. Immediate Actions: List of immediate steps required from both parties

7. Final Payment Terms: Overview of final payments, including salary, benefits, and any outstanding amounts

8. Company Property: Instructions regarding return of company property and documents

9. Closing Statement: Professional closure with contact details for further communication

10. Signature Block: Authorized signatory details and company stamp