The Supplier Authorization Letter is a crucial business document used in Belgian commercial relationships to formally establish and validate supplier credentials and authorities. It is typically required when a company needs to officially authorize a supplier to act on its behalf, provide specific products or services, or represent the company's interests in particular markets or territories. The document, governed by Belgian law, must comply with specific legal requirements including language laws depending on the region (Dutch in Flanders, French in Wallonia, choice in Brussels). This authorization letter serves multiple purposes: it provides official recognition of the supplier's status, defines the scope of authorization, establishes the terms and conditions of the relationship, and can be used as proof of authority when dealing with third parties, government bodies, or in tender processes.
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1. Header Information: Company letterhead, date, reference number, and recipient's complete contact details
2. Subject Line: Clear indication that this is a Supplier Authorization Letter
3. Opening Statement: Formal introduction identifying the authorizing company and its legal capacity to issue the authorization
4. Supplier Identification: Complete details of the supplier being authorized, including legal name, registration number, and address
5. Scope of Authorization: Specific products, services, or activities the supplier is authorized to provide or perform
6. Duration of Authorization: Clear statement of the validity period of the authorization
7. Terms and Conditions: Key conditions and requirements the supplier must meet to maintain the authorization
8. Signature Block: Space for authorized signatory's name, title, signature, and company stamp
1. Territory Specification: Used when the authorization is limited to specific geographic regions or markets
2. Quality Standards: Include when specific quality certifications or standards must be maintained
3. Confidentiality Clause: Added when sensitive information will be shared as part of the authorization
4. Intellectual Property Rights: Include when the authorization involves use of trademarks, patents, or other IP
5. Termination Conditions: Added when specific conditions for termination need to be outlined
6. Language Declaration: Required in Belgium when the letter needs to specify the governing language version
1. Product List: Detailed list of authorized products or services
2. Technical Specifications: Specific technical requirements or standards that must be met
3. Certification Copies: Copies of relevant certifications or licenses held by the supplier
4. Company Registration Documents: Copies of business registration documents of both parties
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Technology
Healthcare
Pharmaceuticals
Automotive
Construction
Food and Beverage
Electronics
Consumer Goods
Industrial Equipment
Chemical Industry
Telecommunications
Professional Services
Relevant Teams
Procurement
Legal
Supply Chain
Operations
Vendor Management
Commercial
Compliance
Sales
Business Development
Contract Management
Relevant Roles
Procurement Manager
Supply Chain Director
Legal Counsel
Contract Manager
Vendor Relations Manager
Operations Director
Chief Operating Officer
Purchasing Manager
Commercial Director
Business Development Manager
Compliance Officer
Regional Manager
Sales Director
General Manager
Category Manager
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