An Authorization Letter For Receiving Parcel is a crucial document in Belgian business and personal transactions where the intended recipient cannot personally collect a delivery. This document, governed by Belgian civil law and postal regulations, becomes necessary when packages need to be collected by authorized representatives, whether in corporate or personal contexts. It includes essential elements such as the identities of both the authorizing and authorized parties, specific parcel details, and the duration of authorization. The document must comply with Belgian legal requirements, including those related to mandate relationships (Civil Code Article 1984), postal services regulations, and data protection laws (GDPR). It's particularly relevant in situations involving international shipments, high-value items, or when organizational policies require formal authorization for parcel collection.
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1. Date and Place: Current date and location where the letter is being written
2. Authorizing Party Details: Full name, address, and contact information of the person granting authorization
3. Authorized Party Details: Full name, address, and identification details of the person being authorized to collect the parcel
4. Parcel Information: Tracking number, sender details, and any relevant parcel identification information
5. Authorization Statement: Clear statement of authorization being granted for parcel collection
6. Validity Period: Specific timeframe during which the authorization is valid
7. Signature Block: Space for signature of the authorizing party and date
1. Special Instructions: Any specific handling instructions or requirements, used when special care or conditions apply
2. Value Declaration: Declaration of parcel value, used for high-value items or insurance purposes
3. Customs Authorization: Additional authorization for customs clearance, used for international parcels
4. Witness Section: Space for witness details and signature, used when additional verification is required
5. Relationship Declaration: Statement of relationship between authorizing and authorized party, used when required by postal service
1. Copy of Authorizing Party's ID: Photocopy or scan of the authorizing party's valid identification document
2. Copy of Authorized Party's ID: Photocopy or scan of the authorized party's valid identification document
3. Tracking Information: Printed tracking details or shipping label copy when available
4. Power of Attorney: If required for high-value items or specific circumstances
Relevant legal definitions
Clauses
Relevant Industries
Logistics and Transportation
E-commerce
Retail
Manufacturing
Professional Services
International Trade
Postal Services
Courier Services
Legal Services
Business Services
Relevant Teams
Legal
Administration
Operations
Logistics
Compliance
Facilities Management
Mail Room
Reception
Supply Chain
Office Management
Relevant Roles
Logistics Manager
Office Administrator
Legal Counsel
Compliance Officer
Shipping Coordinator
Administrative Assistant
Reception Desk Officer
Mail Room Supervisor
Operations Manager
Executive Assistant
Import/Export Coordinator
Facilities Manager
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