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The Executive Offer Letter is a crucial document used in the hiring process for senior management positions in Belgium. It represents the formal extension of an employment offer to executive-level candidates and serves as a preliminary agreement outlining the fundamental terms of employment. This document must comply with Belgian employment law, including specific provisions for executive contracts, regional language requirements, and mandatory employment terms. The Executive Offer Letter typically precedes the formal employment contract and includes essential information about compensation, benefits, responsibilities, and working conditions. It is particularly important in Belgium where employment relationships are heavily regulated and certain terms must be explicitly stated in writing. The document should be drafted with consideration of both the Belgian Corporate Governance Code and specific industry requirements, while also addressing company-specific policies and executive-level benefits.

1. Company Introduction: Brief introduction of the company and its business

2. Position and Title: Specific executive role being offered and position within company hierarchy

3. Start Date and Location: Proposed employment start date and primary work location

4. Responsibilities and Duties: Key responsibilities, reporting relationships, and scope of authority

5. Base Compensation: Annual base salary and payment frequency in compliance with Belgian law

6. Variable Compensation: Details of bonus schemes, profit sharing, or other performance-based compensation

7. Benefits Package: Overview of standard benefits including healthcare, pension, and insurance

8. Working Hours: Expected working schedule while acknowledging flexible arrangements typical for executives

9. Annual Leave: Vacation entitlement and public holidays

10. Notice Period: Notice requirements for termination as per Belgian law

11. Confidentiality: Basic confidentiality obligations

12. Acceptance Process: Instructions for accepting the offer and deadline for response