A Contract Termination Letter To Employee is a crucial document in Belgian employment law used when an employer wishes to formally end an employment relationship. It must be carefully drafted to comply with strict Belgian employment regulations, including the Employment Contracts Act of 3 July 1978 and Collective Labour Agreement No. 109, which requires specific motivation for dismissal. The document serves multiple purposes: it provides official written notification of termination, states the legal notice period or payment in lieu, details the reasons for dismissal, outlines final payments and benefits, and provides instructions for the termination process. The letter must be clear, professional, and comprehensive while ensuring all legal requirements are met to prevent potential disputes or legal challenges.
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1. Header Information: Company letterhead, date, and employee's contact details
2. Subject Line: Clear indication that this is a termination notice
3. Employment Details: Reference to the employee's position, start date, and current employment terms
4. Termination Statement: Clear and unambiguous statement of contract termination, including the effective date
5. Notice Period: Specification of the notice period or payment in lieu of notice according to Belgian law
6. Reason for Termination: Statement of the concrete reasons for dismissal as required by CLA No. 109
7. Final Payments: Details of final salary, holiday pay, and other statutory entitlements
8. Company Property: Instructions regarding the return of company property
9. Closing Statement: Professional closure including any additional instructions and contact information
1. Garden Leave: Include when the employee is being placed on garden leave during the notice period
2. Non-Compete Reminder: Include when the employment contract contains non-compete clauses that will remain in effect
3. Outplacement Services: Include when the employee is entitled to outplacement services under Belgian law (mandatory for employees with notice period of 30 weeks or more)
4. Settlement Agreement Reference: Include when a separate settlement agreement is being proposed
5. Handover Instructions: Include when specific handover of duties or projects is required
1. Calculation of Final Payments: Detailed breakdown of all final payments including salary, holiday pay, bonuses, and other benefits
2. Company Property List: Itemized list of company property to be returned
3. Outstanding Benefits Statement: Summary of any outstanding benefits or entitlements
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Financial Services
Retail
Healthcare
Professional Services
Construction
Education
Hospitality
Transportation
Energy
Telecommunications
Real Estate
Media and Entertainment
Non-Profit
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Administration
Relevant Roles
HR Director
HR Manager
Legal Counsel
Employment Lawyer
HR Business Partner
HR Administrator
Legal Administrator
Compliance Officer
HR Operations Manager
Employee Relations Manager
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