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The Application For Annual Leave Letter is a standard document used in Belgian workplace environments to formally request paid annual leave. Under Belgian labor law, employees are entitled to a minimum of 20 days of paid annual leave (based on a 5-day work week), and this document serves as the formal mechanism for requesting these days. The letter should be submitted with reasonable notice to allow for proper planning and work coverage arrangements. It typically includes essential information such as the specific dates requested, total number of days, work handover arrangements, and emergency contact details. This document is crucial for maintaining clear communication between employees and management, ensuring proper leave tracking, and maintaining compliance with both legal requirements and internal company policies. The letter becomes part of the employee's personnel records and serves as documentation for leave management and payroll purposes.

1. Employee Details: Full name, employee ID, department, and position of the employee making the request

2. Date and Location: Current date and company location/address

3. Recipient Details: Name and title of the supervisor or HR manager to whom the request is addressed

4. Subject Line: Clear indication that this is an annual leave application

5. Leave Details: Specific dates requested for leave, including first and last day, and total number of days

6. Work Coverage: Brief explanation of how work duties will be covered during absence

7. Contact Information: Emergency contact details during the leave period

8. Signature Block: Space for employee signature, date, and name