The Lease Termination Letter is a crucial document in UAE property management, used when either a landlord or tenant wishes to formally end a lease agreement. It must comply with UAE Federal Law No. 5 of 1985 (Civil Code) and specific emirate-level regulations, such as Dubai Law No. 26 of 2007 or Abu Dhabi Law No. 20 of 2006. The document serves multiple purposes: providing official notice of termination, confirming the termination date, establishing compliance with notice periods, and outlining the process for property handover and security deposit return. It's essential for both residential and commercial properties and can be used for both scheduled end-of-lease terminations and early terminations where permitted by law. The letter should reflect local requirements for notice periods (typically 60-90 days) and include all legally required information under UAE property laws.
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1. Header Information: Date, sender's and recipient's full names and addresses, property address, and reference numbers
2. Subject Line: Clear statement indicating this is a lease termination notice
3. Lease Reference: Details of the existing lease agreement including date of commencement and property details
4. Termination Declaration: Clear statement of intention to terminate the lease, citing the specific termination date
5. Notice Period Confirmation: Confirmation that the notice period complies with the lease agreement and UAE law
6. Property Handover: Proposed date and process for property inspection and key handover
7. Security Deposit: Request for return of security deposit and preferred method of refund
8. Closing: Professional closing statement, signature block, and contact information
1. Early Termination Justification: Required when terminating before the lease end date, explaining reasons and citing relevant clause in lease agreement
2. Outstanding Payments: Include if there are any pending utility bills, maintenance charges, or rent payments to be settled
3. Forwarding Address: Include when providing a new address for future correspondence or deposit return
4. Maintenance Issues: Include if there are any existing maintenance issues that need to be documented
5. COVID-19 Considerations: Include if the termination is related to pandemic circumstances, citing relevant force majeure provisions
1. Proof of Lease Agreement: Copy of the original lease agreement
2. Property Condition Report: Recent photographs or documentation of property condition
3. Payment Records: Evidence of rent payments and other charges being up to date
4. Utility Account Details: List of utility accounts to be closed or transferred
5. Inventory List: For furnished properties, list of items to be checked during final inspection
Relevant legal definitions
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Real Estate
Residential Property
Commercial Property
Retail
Hospitality
Industrial
Office Space
Healthcare
Education
Manufacturing
Logistics
Professional Services
Relevant Teams
Legal
Property Management
Facilities Management
Operations
Administration
Corporate Services
Real Estate
Compliance
Housing
Tenant Relations
Relevant Roles
Property Manager
Facilities Manager
Real Estate Manager
Tenant Relations Officer
Legal Counsel
Operations Manager
Administrative Officer
Compliance Officer
Real Estate Agent
Leasing Manager
Office Manager
Business Owner
Corporate Services Manager
Housing Coordinator
Relocation Specialist
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