The Commercial Notice to Vacate is a crucial document in UAE business property relationships, required when a commercial tenant plans to end their lease and vacate a business property. It must be prepared and delivered in accordance with UAE federal laws, including UAE Civil Code (Federal Law No. 5 of 1985) and relevant emirate-specific regulations. The document should be used when a business has made a definitive decision to vacate premises, whether at the end of a lease term or during an early termination scenario. It must include specific information such as property details, vacation date, and handover arrangements, while ensuring compliance with notice period requirements under both the lease agreement and applicable UAE laws. This document serves as formal communication and legal protection for both parties, establishing a clear timeline for the vacation process and related obligations.
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1. Letter Header: Official letterhead, date, reference number, and addresses of both parties
2. Subject Line: Clear indication that this is a Notice to Vacate Commercial Premises
3. Property Details: Complete address and description of the commercial property being vacated
4. Lease Reference: Details of the existing lease agreement including date of commencement and any relevant amendments
5. Notice of Vacation: Clear statement of intention to vacate with specific vacation date
6. Notice Period Compliance: Confirmation that the notice period complies with both the lease agreement and UAE law
7. Property Handover: Proposed date and time for property inspection and key handover
8. Closing: Formal closing, signature block, and contact information
1. Reason for Vacation: Include when required by lease terms or when beneficial for maintaining business relationships
2. Security Deposit: Include when discussing the return of security deposit or settling any outstanding amounts
3. Renovation/Restoration: Include when premises requires specific restoration work before handover
4. Utility Accounts: Include when addressing the transfer or closure of utility accounts
5. Forwarding Address: Include when providing new business address for future correspondence
6. Early Termination Details: Include when the notice is for early termination of the lease
1. Copy of Lease Agreement: Attached copy of the original lease agreement and any amendments
2. Property Condition Report: Current condition assessment of the premises with photographs
3. Utility Account Details: List of all utility accounts and their current status
4. Outstanding Payments Schedule: Details of any pending payments or settlements
5. Handover Checklist: List of items to be checked during final inspection
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