The Higher Education Learning Agreement For Traineeships is a crucial document used in Belgium to formalize traineeship arrangements between higher education institutions and host organizations. This agreement type is essential when students undertake professional training as part of their academic curriculum, whether through domestic programs or EU mobility initiatives like Erasmus+. The document ensures compliance with Belgian educational and labor laws, while potentially incorporating EU regulations when applicable. It specifies learning outcomes, working conditions, supervision arrangements, and assessment criteria, providing legal protection for all parties involved. The agreement is particularly important in the Belgian context, where work-based learning is an integral part of many higher education programs and requires strict documentation to ensure academic recognition and legal compliance.
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Key Requirements PROMPT example:
Higher Education Learning Agreement For Traineeships
"I need a Higher Education Learning Agreement For Traineeships for a 6-month IT development traineeship starting March 2025, between our Belgian software company and the University of Ghent, with specific provisions for hybrid working arrangements and intellectual property protection."
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1. Parties: Identification of the trainee, sending institution, and receiving organization/enterprise
2. Background: Context of the agreement including references to relevant programs (e.g., Erasmus+) and educational framework
3. Definitions: Key terms used in the agreement including 'traineeship', 'supervisor', 'learning outcomes', etc.
4. Traineeship Program Details: Detailed description of the traineeship program, including duration, working hours, and location
5. Learning Outcomes: Specific knowledge, skills, and competencies to be acquired during the traineeship
6. Monitoring and Mentoring: Arrangements for supervision and monitoring of the trainee's progress
7. Assessment Provisions: Methods and criteria for evaluating the trainee's performance and recognizing the traineeship
8. Rights and Obligations: Responsibilities and commitments of each party (trainee, sending institution, receiving organization)
9. Financial Arrangements: Details of any funding, grants, or compensation, including Erasmus+ grants if applicable
10. Insurance and Social Security: Coverage requirements and arrangements for accident insurance, liability insurance, and social security
11. Termination and Amendments: Conditions and procedures for early termination and making changes to the agreement
12. Governing Law and Jurisdiction: Specification of Belgian law as governing law and relevant jurisdiction
1. Language Support: Details of language preparation and support, required when traineeship is in a different language
2. Virtual Components: Specifications for any online/virtual elements of the traineeship, needed for hybrid or virtual traineeships
3. Special Needs Support: Additional arrangements for trainees with special needs or disabilities
4. Intellectual Property Rights: Provisions regarding IP created during the traineeship, needed when research or creative work is involved
5. Confidentiality Provisions: Detailed confidentiality obligations, required when trainee will have access to sensitive information
6. Housing and Practical Support: Details of accommodation and other practical support, relevant for international trainees
1. Traineeship Program: Detailed description of activities, timeline, and expected outcomes
2. Learning Agreement Details: Table format of all academic details including ECTS credits and recognition arrangements
3. Quality Commitment: Statement of quality standards signed by all parties
4. Assessment Framework: Detailed criteria and methods for evaluating the trainee's performance
5. Insurance Certificates: Copies of required insurance documentation
6. Emergency Contact Information: List of emergency contacts for all parties and relevant support services
7. Recognition Outcomes: Template for recording the final recognition of the traineeship results
Authors
Relevant legal definitions
Clauses
Relevant Industries
Higher Education
Professional Services
Technology
Healthcare
Manufacturing
Financial Services
Research and Development
Public Sector
Non-Profit Organizations
Creative Industries
Engineering
Biotechnology
Environmental Services
Consulting
Media and Communications
Relevant Teams
Human Resources
Legal
Academic Affairs
International Relations
Training and Development
Student Services
Compliance
Career Services
Learning and Development
Partnership Management
Relevant Roles
HR Director
Academic Affairs Manager
International Relations Coordinator
Legal Counsel
Training and Development Manager
Student Mobility Officer
Internship Coordinator
Education Program Director
Compliance Officer
Career Services Manager
Academic Supervisor
Workplace Mentor
Human Resources Business Partner
Learning and Development Specialist
University Partnership Manager
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