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Digital Consent Form Template for Belgium

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Digital Consent Form

"I need a Digital Consent Form for my Belgian telemedicine platform launching in March 2025, which will collect and process patient health data, including integration with wearable devices and sharing data with healthcare providers."

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What is a Digital Consent Form?

The Digital Consent Form is essential for organizations operating in Belgium that process personal data based on consent as their legal basis under GDPR. This document is particularly relevant in the context of increasing digitalization and the need for compliant electronic consent mechanisms. It must align with both the EU GDPR requirements and specific Belgian national laws, including the Belgian Data Protection Act and provisions for electronic signatures. The form should be used whenever organizations need to obtain explicit, informed consent from individuals for data processing activities, ensuring that consent is freely given, specific, informed, and unambiguous. The document typically includes detailed information about data processing activities, data subject rights, and withdrawal mechanisms, while being presented in a clear and accessible format as required by Belgian and EU law.

What sections should be included in a Digital Consent Form?

1. Data Controller Information: Identity and contact details of the data controller and, where applicable, their representative and Data Protection Officer

2. Purpose of Processing: Clear explanation of why the personal data is being collected and how it will be used

3. Data Categories: Specific list of personal data categories that will be collected and processed

4. Legal Basis: Explanation that consent is the legal basis for processing, and information about the right to withdraw consent

5. Data Subject Rights: Overview of rights under GDPR including access, rectification, erasure, and data portability

6. Data Retention: Information about how long the data will be stored or the criteria used to determine this period

7. Declaration of Consent: Clear statement of consent with specific options for the data subject to indicate their agreement

8. Electronic Signature: Section for electronic signature or digital confirmation of consent, compliant with eIDAS requirements

What sections are optional to include in a Digital Consent Form?

1. International Transfers: Required when personal data will be transferred outside the EU/EEA, detailing transfer mechanisms and safeguards

2. Automated Decision Making: Required when processing involves automated decision-making or profiling, explaining the logic and consequences

3. Special Categories of Data: Required when processing sensitive personal data, requiring explicit consent and explaining additional safeguards

4. Third Party Recipients: Required when personal data will be shared with third parties, identifying recipients or categories of recipients

5. Cookie Consent: Required when the processing involves the use of cookies or similar tracking technologies

6. Marketing Preferences: Required when consent is sought for direct marketing purposes, with separate opt-in options

What schedules should be included in a Digital Consent Form?

1. Privacy Policy: Detailed privacy policy providing comprehensive information about data processing practices

2. Data Processing Activities: Detailed list of specific processing activities covered by the consent

3. Technical and Security Measures: Description of security measures implemented to protect personal data

4. Third Party Processors List: Detailed list of third-party data processors and their roles, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























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Relevant Industries

Healthcare

Financial Services

Technology

E-commerce

Education

Insurance

Telecommunications

Professional Services

Human Resources

Marketing and Advertising

Research and Development

Public Sector

Retail

Media and Entertainment

Relevant Teams

Legal

Compliance

Information Technology

Data Protection

Information Security

Risk Management

Human Resources

Marketing

Customer Service

Digital Operations

Privacy Office

Systems Administration

Project Management

Relevant Roles

Data Protection Officer

Privacy Manager

Compliance Officer

Legal Counsel

Information Security Manager

IT Director

Risk Manager

Digital Operations Manager

Customer Relations Manager

HR Manager

Marketing Manager

Project Manager

Systems Administrator

Database Administrator

Chief Privacy Officer

Chief Information Security Officer

Chief Technology Officer

Chief Legal Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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