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Termination Letter To Employee For Not Reporting To Work Template for South Africa

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Key Requirements PROMPT example:

Termination Letter To Employee For Not Reporting To Work

"I need a Termination Letter To Employee For Not Reporting To Work for an employee who has been absent without authorization since January 15, 2025, and has not responded to any communication attempts over the past three weeks."

Document background
The Termination Letter To Employee For Not Reporting To Work is a crucial document used in South African employment contexts when an employee has abandoned their position or failed to report to work without authorization or valid explanation. This document must strictly comply with the Labour Relations Act 66 of 1995, the Basic Conditions of Employment Act, and the Code of Good Practice on Dismissals. It serves as official documentation of the termination decision, incorporating evidence of unauthorized absence, attempts at communication, and compliance with fair labor practices. The letter should be issued after following proper procedural requirements, including attempted communication with the employee and reasonable opportunity for the employee to explain their absence. It forms part of the official employment record and may be crucial in potential dispute resolution or legal proceedings.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead including company details, registration number, and current date

2. Employee Details: Full name, employee ID, position, and department of the employee

3. Subject Line: Clear indication that this is a termination letter

4. Factual Background: Detailed account of unauthorized absence, including specific dates and duration

5. Previous Communications: Summary of attempts to contact the employee and any responses received

6. Legal Basis: Reference to relevant company policies, employment contract terms, and applicable labor laws

7. Termination Statement: Clear statement of employment termination and effective date

8. Final Pay and Benefits: Information about final salary, leave pay, and other entitlements

9. Company Property: Instructions regarding return of company property

10. Closing and Signatures: Signature block for authorized company representative and acknowledgment space for employee

Optional Sections

1. Prior Disciplinary History: Include if there were previous incidents or warnings related to attendance

2. Appeal Rights: Information about internal appeal procedures if company policy allows for appeals

3. Reference to Investigation: Include if a formal investigation was conducted into the unauthorized absence

4. Special Considerations: Any exceptional circumstances or arrangements made to accommodate the employee before termination

5. Union Representative Notice: Include if the employee is a union member or if required by collective agreement

Suggested Schedules

1. Attendance Records: Records showing dates and duration of unauthorized absence

2. Communication Log: Copies of emails, letters, or records of phone calls attempting to contact the employee

3. Previous Warnings: Copies of any previous written warnings related to attendance

4. Final Payment Calculation: Detailed breakdown of final payment including salary, leave pay, and any deductions

5. Company Property Checklist: List of company items to be returned and their current status

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
























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Relevant Industries

Manufacturing

Retail

Financial Services

Mining

Construction

Healthcare

Education

Information Technology

Hospitality

Transportation

Agriculture

Professional Services

Public Sector

Telecommunications

Energy

Relevant Teams

Human Resources

Legal

Operations

Management

Administration

Compliance

Employee Relations

Industrial Relations

Relevant Roles

HR Manager

HR Director

HR Business Partner

Employee Relations Manager

Legal Counsel

Department Manager

Line Manager

Supervisor

Operations Manager

General Manager

Managing Director

CEO

Personnel Officer

HR Administrator

Compliance Officer

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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