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Memorandum Of Fees

Memorandum Of Fees Template for South Africa

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Key Requirements PROMPT example:

Memorandum Of Fees

"I need a Memorandum of Fees for a South African corporate client covering multiple legal matters handled by different fee earners between January and March 2025, including both litigation and advisory services, with detailed time sheets and trust account transactions."

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Document background
The Memorandum of Fees is a critical document in South African legal practice that serves as a formal record of professional fees charged for legal services. It is typically issued by legal practitioners to their clients after services have been rendered or at agreed intervals during ongoing matters. The document must comply with various South African regulations, including the Legal Practice Act, Value-Added Tax Act, and Legal Practice Council Rules. The Memorandum of Fees includes detailed breakdowns of professional time spent, hourly rates, disbursements, VAT calculations, and payment terms. It serves multiple purposes: as a billing document, a record for tax and accounting purposes, and evidence of transparent fee practices as required by regulatory authorities.
Suggested Sections

1. Client Information: Details of the client including full name, contact information, and reference number

2. Matter Details: Description of the legal matter or case reference, including file numbers and nature of services

3. Fee Summary: Overall summary of fees charged, including total amount and period covered

4. Professional Fees Breakdown: Itemized list of professional services rendered with corresponding fees

5. Disbursements: Detailed list of all disbursements and out-of-pocket expenses

6. VAT Statement: Clear statement of VAT charged and VAT registration number

7. Payment Terms: Details of payment requirements including due date and acceptable payment methods

Optional Sections

1. Time Records: Detailed breakdown of time spent on each task - included when billing is time-based

2. Fee Earner Details: Information about different fee earners and their rates - included when multiple professionals worked on the matter

3. Trust Account Statement: Statement of trust account transactions - included when trust funds were utilized

4. Contingency Fee Details: Specific terms of contingency fee arrangement - included only for contingency-based matters

5. Interest Calculations: Details of interest charged on overdue amounts - included when applicable to overdue accounts

Suggested Schedules

1. Schedule A - Detailed Time Sheets: Comprehensive time records showing dates, activities, and time spent

2. Schedule B - Disbursement Receipts: Copies or details of receipts for all disbursements claimed

3. Schedule C - Fee Guidelines: Reference to applicable tariffs or fee guidelines followed

4. Appendix 1 - Terms and Conditions: Standard terms and conditions applicable to the fee arrangement

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions


























Clauses




















Relevant Industries

Legal Services

Professional Services

Financial Services

Corporate

Real Estate

Insurance

Banking

Mining

Manufacturing

Healthcare

Technology

Telecommunications

Construction

Energy

Retail

Relevant Teams

Legal

Finance

Accounts

Billing

Operations

Compliance

Administration

Client Services

Practice Management

Relevant Roles

Attorney

Legal Practitioner

Partner

Associate

Legal Director

Financial Manager

Accounts Manager

Billing Coordinator

Practice Manager

Chief Financial Officer

Financial Controller

Accounts Receivable Specialist

Legal Operations Manager

Managing Partner

Compliance Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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