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The Letter of Authorization Passport is a crucial document in South African legal and administrative processes, particularly when an individual needs to delegate passport-related responsibilities to another person. This document becomes necessary in various scenarios, such as when a person is unable to personally handle their passport applications or collections, when parents need to authorize passport matters for their children, or when companies need to delegate passport handling for their employees. The authorization letter must comply with South African legislation, including the Passports and Travel Documents Act 4 of 1994 and related regulations. It requires specific information about all parties involved, clear scope of authorization, and proper authentication by relevant authorities such as a Commissioner of Oaths. The document serves as a legal safeguard for both the authorizing and authorized parties, ensuring clear documentation of the granted permissions and their limitations.

1. Letter Header: Date, reference number, and address of relevant passport authority/embassy

2. Subject Line: Clear indication that this is a Letter of Authorization for Passport purposes

3. Authorizing Party Details: Full name, ID number, contact details, and current address of the person giving authorization

4. Authorized Party Details: Full name, ID number, and relationship to authorizing party of the person being authorized

5. Authorization Statement: Clear and specific statement of what actions are being authorized regarding the passport

6. Duration of Authorization: Specific timeframe for which the authorization is valid

7. Contact Information: Contact details for verification purposes

8. Declaration: Statement confirming the truth of information provided and understanding of legal implications

9. Signature Block: Space for signature, full name, and date for the authorizing party